Finance Operations Specialist: A/R, A/P & Billing

Prominox USA; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Prominox USA is seeking an Accounts & Administrative Specialist to manage full-cycle AR, AP, customer billing, and office administration at the Houston distribution facility. The role requires accuracy in payments, debt collection, and ERP data entry in Sage 100 or similar.

The position reports to the Finance Manager (Dallas HQ) with a solid line to the Houston Office Manager. Flexibility for month-end close is required, with full-time hours 8:00 AM – 5:00 PM.

Qualifications

• Experience in Accounts Receivable, Accounts Payable, Billing, and Office Administration; willingness to train.
• Proficiency in Microsoft Excel (data formatting, formulas, reconciliation) and familiarity with Outlook, Teams, and Zoom.
• Bilingual English/Spanish is strongly desirable; English-only acceptable.

Responsibilities

• Process full-cycle Accounts Receivable and Cash Receipts in Sage 100 or similar.
• Handle Accounts Payable, APP entry, and vendor communications; maintain A/P reports.
• Generate and distribute invoices; manage returns (RMA) and credit memos.
• Provide front-office and administrative support including greeting visitors and filing.

Skills

Bilingual English/Spanish

Microsoft Excel

Outlook

Teams

Zoom

Tools

Excel

Outlook

Teams

Zoom

Job description

Prominox USA is seeking an Accounts & Administrative Specialist to manage full-cycle AR, AP, customer billing, and office administration at the Houston distribution facility. The role requires accuracy in payments, debt collection, and ERP data entry in Sage 100 or similar.

The position reports to the Finance Manager (Dallas HQ) with a solid line to the Houston Office Manager. Flexibility for month-end close is required, with full-time hours 8:00 AM – 5:00 PM.