Finance Operations Manager – Budget & Analytics Lead

Collier County; Naples (FL); On-site; USD 85,000 - 130,000; Full time

Job summary

Collier County in Naples seeks a seasoned financial leader to manage budgets, accounting, and financial operations for the Clerk’s Office and Budget Office. You will lead operating, capital and revenue budgets, supervise staff, and ensure compliance with federal, state, and county regulations.

The role requires a bachelor's degree and 5 years of related experience; fingerprinting is required. You will develop analytical tools, coordinate with auditors, and provide timely financial reporting to

Qualifications

• Bachelor's degree required.
• Five (5) years of related experience.
• Candidates without a degree should possess four (4) additional years of related experience.
• Fingerprinting required.

Responsibilities

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Organize, prioritize and assign daily work activities; monitor status of work in progress and review completed work; confer with assigned staff, assist with complex situations/issues, provide technical expertise.
• Direct the assigned staff to ensure all financially related transactions are accurate and processed in a timely manner and are following financial guidelines relative to the Clerk's office and Budget Office requirements, divisional budgetary allowance, senior management, and all other Division directed policies.
• Lead operating, capital and revenue budget development with Directors, managers, project managers and analysts; includes creation and roll-out of analytical tools to provide a critical basis of information to facilitate budget development and provide framework for a coordinated Department submittal, roll up Division budgets into fund budgets and overall Department budget, analyze to identify trends and drivers, conduct budget review meetings that depict and explain the overall budget, trends, drivers and exceptions and obtain budget approval.
• Prepare Division budgets for operations support; monitor and manage expenses throughout fiscal year including periodic target and forecast analyses.
• Work cooperatively with the Clerk of Courts on the annual audit and preparation of the CAFR; provide analyses and explanations related to operating environment and variances.
• Promote operational and financial optimization by creating and rolling out analyst tools to provide a critical basis of information for annual operating financial targets and forecasts development periodically throughout the year and framework for a coordinated department response, roll up divisions by fund, and analyze to identify trends and drivers.
• Respond to inquiries and advise client divisions on such items as budgeting, forecasting, budget amendments, purchasing policy, research in SAP, Excel, pivot tables, etc.
• Perform complex financial and operational ad hoc analyses and advise to support business decisions.
• Serve as the financial liaison to the Office of Management & Budget and the Clerk of Courts Finance Staff ensuring that budgets are developed on time, that they adhere to the required formats and that invoices and bills are properly reviewed, analyzed and processed; answer all questions related to the Department's financial matters; provide information and data to the Clerk of Courts Finance Staff in association with Division audits.
• Develop, direct, and implement capital and operating budgets for assigned divisions; develop and adhere to schedules and deadlines and monitor progress of annual budget activities; review budget submissions and modify as necessary; ensure various income generating divisions balance fees with expenses; critique, oversee and manage allocations; prepare/delegate portions of annual budget consolidation process, including summarization of data for review; manage the proactive actions required to meet budgetary restrictions and required statutory reserve levels.
• Provide financial management and oversight to all business areas and Divisions within the assigned section; provide leadership and supervision to financial and operational staff in support of the Department's business activities; oversee general accounting, accounts payable, revenue management, purchasing, and other financial functions.
• Oversee all accounts payable transactions for assigned divisions; ensure all financial transactions with all responsible divisions are reconciled in a timely manner to SAP general ledgers and that all reports, especially external reports are accurate and agree with supporting evidential matter; authorize disbursements and review and approve payment vouchers and requisitions for purchase; identify needs for staffing, equipment, materials, services and supplies; and allocate, monitor and approve expenditures of budget funds.
• Provide the Department Head, Deputy Department Head and/or Operations Division Director with financially based information on a regular basis so that the assigned Divisions can be operationally and fiscally well managed using timely and informative information (as well as prospective information) to guide senior management decision making.
• Ensure divisional compliance with all applicable federal, state and county codes, laws, rules, regulations, standards, policies and procedures; monitor work environment and use of safety equipment to ensure safety of employees and other individuals; initiate any actions necessary to correct deviations or violations.
• Prepare ordinances, resolutions, staff recommendations, final orders, show-cause orders, preliminary orders, agenda items, and recommendations for presentation.
• Approve, administer, and oversee the efforts of retained consultants for special projects, evaluations, reports, official records management requirements and/or impact fees; manage contracts for consultants and monitor adherence to scheduling and timeliness of deliverables.
• Administer annual equipment maintenance and records contracts; monitor work to ensure compliance with terms of contract; review invoices and payment requests submitted by consultants/contractors; ensure indicated milestones/conditions have been met to release payment.
• Prepare reports in response to inquiries and correspondence from city, county, federal, and state agencies; ensure information is provided responsively; respond appropriately to politically sensitive and other high-profile issues, adhering to the Freedom of Information Act and other federal and state regulations governing the release of information.

Skills

Budgeting

Financial management

Staff supervision

Analytical skills

Education

Bachelor's degree

Tools

SAP

Excel

Pivot tables

Job description

Collier County in Naples seeks a seasoned financial leader to manage budgets, accounting, and financial operations for the Clerk’s Office and Budget Office. You will lead operating, capital and revenue budgets, supervise staff, and ensure compliance with federal, state, and county regulations.

The role requires a bachelor's degree and 5 years of related experience; fingerprinting is required. You will develop analytical tools, coordinate with auditors, and provide timely financial reporting to