Finance Operations Lead

Boutique Professional Services Firm; Boston (MA); Hybrid; USD 55,000 - 90,000; Part time

Job summary

Boutique Professional Services Firm in Boston is seeking a part-time, hands-on Bookkeeping & Operations Manager to handle bookkeeping and day-to-day operations.

This role is highly tactical, with 3 days per week in Boston and flexible work-from-home options; potential to convert to full-time.

Qualifications

• Associate’s degree or equivalent experience required.
• Strong interest in streamlining operations and cost-efficiency.
• Experience with accounting software and spreadsheets.

Responsibilities

• Manage daily bookkeeping functions (AP, AR, reconciliations, GL).
• Handle client invoicing, billing, and collections.
• Coordinate with external accounting/tax advisor for reporting.

Skills

Bookkeeping

Operations coordination

Communication

Confidentiality

Time management

Education

Associate’s degree or equivalent experience

Tools

Accounting software

Spreadsheets

Payroll/HR systems

Job description

Part‑time, Contract (with potential for full‑time)

A boutique professional services firm in Boston is seeking a part‑time, hands‑on Bookkeeping & Operations Manager to handle bookkeeping and day‑to‑day operations. This is a highly tactical role suited for someone who enjoys staying close to the numbers while keeping operations running smoothly.

Primary Responsibilities

Bookkeeping

• Manage daily accounting functions, including accounts payable, accounts receivable, reconciliations, and general ledger.
• Handle client invoicing, billing, and collections to ensure accuracy and timeliness.
• Maintain accurate financial records using accounting software and spreadsheets.
• Coordinate with external accounting/tax advisor on reporting and filings.

Operations

• Manage vendor relationships, contracts, and office services.
• Interact with external service providers (e.g., IT support, HR/payroll, insurance, facilities).
• Support onboarding and HR administrative tasks via third‑party systems.
• Oversee insurance renewals, compliance documentation, and coordination with external advisors.
• Identify and implement process improvements to enhance efficiency across finance and operations.
• Provide operational support to leadership and staff to ensure a smooth day‑to‑day working environment.

General

• Serve as a flexible, hands‑on support resource across finance and operations.
• Juggle multiple priorities with a high degree of confidentiality and accuracy.
• Perform additional ad-hoc operational, administrative, and project tasks as needed.
• Bring a positive, can‑do attitude that helps maintain smooth operations.

Qualifications

• Associate’s degree or equivalent experience in business or related field.
• Strong interest in streamlining operations and introducing cost‑efficiency practices while collaborating on budgets.
• Tech‑savvy with a focus on implementing automation where beneficial.
• 3–5+ years of bookkeeping experience.
• 3–5+ years of experience in operations, administrative, or similar coordination roles (professional services environment preferred).
• Familiarity with accounting software and spreadsheets; experience with payroll/HR systems is a plus.
• Experience coordinating with external vendors and providers for HR, IT, finance, and facilities.
• Exceptional organizational skills and attention to detail.
• Strong communication skills and sound judgment.
• Calm and adaptable in a fast‑paced environment.
• Must be able to work a hybrid schedule with 3 days per week in Boston.
• Flexible work from home options available.