Finance & Operations Coordinator, SAS

California Institute of Technology; Pasadena (CA); On-site; USD 42,705 - 48,216; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement savings plan

Job summary

California Institute of Technology (Caltech) invites applications for an Assistant Finance Coordinator in Pasadena. The role supports SAS processes, coordinating procurement, payment, billing, credit card settlements, and accounting with multiple campuses.

The position reports to AVP for Finance & Operations in Student Affairs and collaborates with outside vendors, Payment Services, and Financial Services to maintain accurate revenue and expense records.

Qualifications

• Bachelor's degree in business, accounting, information systems, or related discipline.
• 1 year of experience or equivalent combination of education and experience.
• Experience with accounting, billing and financial reporting processes.
• Problem solving skills and ability to interface with diverse populations.
• Excellent written and oral communication skills.
• Strong organizational and multi-tasking skills.
• Demonstrated excellent customer service skills.
• Ability to interact with all levels of campus personnel.
• Proficiency with MS Office suite.
• Ability to work occasional nights and weekends during periods of high demand.

Responsibilities

• Ensure accurate booking of thousands of SAS revenue transactions per month in collaboration with Institute Finance.
• Administer procurement and accounts payable for SAS units and related SAO units.
• Assist in development, implementation, and documentation of business processes and ensure policy compliance.
• Prepare monthly journal entries with the Senior Finance Coordinator (cost of sales, cash accruals).
• Coordinate timely procurement of services and materials for operations.
• Provide excellent customer service for customers and vendor partners.
• Support internal and external billing processes and manage inquiries.

Skills

Accounting

Billing

Communication

MS Office

Customer service

Organizational skills

Problem solving

Education

Bachelor's degree in business, accounting, information systems, or related discipline

Tools

SciQuest (Techmart)

CardQuest

Oracle

Data warehouse tools

Job description

California Institute of Technology (Caltech) invites applications for an Assistant Finance Coordinator in Pasadena. The role supports SAS processes, coordinating procurement, payment, billing, credit card settlements, and accounting with multiple campuses.

The position reports to AVP for Finance & Operations in Student Affairs and collaborates with outside vendors, Payment Services, and Financial Services to maintain accurate revenue and expense records.