Finance & Operations Coordinator: Procure, Billing & Reporting

Caltech; Pasadena (CA); On-site; USD 42,016 - 47,871; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement savings plans

Paid time off

Job summary

Caltech is seeking an Assistant Finance Coordinator in Pasadena to support SAS with procurement, payment, billing, and accounting processes. You will collaborate with Institute Finance and the Senior Finance Coordinator to ensure accurate revenue bookings and timely journal entries.

The role requires a bachelor’s degree in business or related field and 1 year of experience, with strong communication, organizational, and customer service skills. Occasional night/weekend work may be required.

Qualifications

• Bachelor’s degree in business, accounting, information systems, or related discipline.
• 1 year of experience, or equivalent combination of education and experience.
• Experience with accounting, billing and financial reporting processes.
• Problem solving skills and ability to interface with diverse populations.
• Excellent written and oral communication skills.
• Strong organizational and multi-tasking skills.
• Demonstrated excellent customer service skills.
• Ability to interact with all levels of campus personnel.

Responsibilities

• In cooperation with Institute Finance, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month.
• Administers and tracks procurement and accounts payables processes for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units.
• Assists in development, implementation, and documentation of other business processes, and ensures compliance with relevant Institute policies and procedures.
• Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals.
• Works with managers to ensure timely procurement of services and materials necessary for business operations.
• Provides excellent customer service for all customers and vendor partners.
• Supports processes for internal and external customer billing, and addresses customer and vendor billing inquiries.
• Other duties as assigned.

Skills

Problem solving, diverse populations

Excellent written & verbal comms

Organizational & multi-tasking

Customer service skills

Interacting with campus personnel

Availability for nights/weekends

Education

Bachelor’s degree in business, accounting, information systems, or related discipline

Tools

MS Office suite

Techmart (SciQuest)

CardQuest

Oracle

Data warehouse tools

Job description

Caltech is seeking an Assistant Finance Coordinator in Pasadena to support SAS with procurement, payment, billing, and accounting processes. You will collaborate with Institute Finance and the Senior Finance Coordinator to ensure accurate revenue bookings and timely journal entries.

The role requires a bachelor’s degree in business or related field and 1 year of experience, with strong communication, organizational, and customer service skills. Occasional night/weekend work may be required.