Finance & Operations Associate, Campus Services

California-Institute-of-Technology; Pasadena (CA); On-site; USD 42,016 - 47,871; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Retirement savings plans

Paid time off

Job summary

Caltech is seeking an Assistant Finance & Operations Coordinator to support SAS finance processes, including procurement, billing, and journal entries. The role interfaces with Institute Finance and multiple departments to ensure accurate revenue booking and timely vendor payments.

The position requires a Bachelor’s degree in a related field and 1 year of experience, with strong communication, organizational, and MS Office skills. Occasional nights/weekends may be needed.

Qualifications

• Bachelor’s degree in business, accounting, information systems, or related discipline.
• 1 year of experience or equivalent combination of education and experience.
• Experience with accounting, billing and financial reporting processes.
• Excellent written and oral communication skills.
• Strong organizational and multi-tasking skills.
• Ability to interact with all levels of campus personnel.
• Proficiency with MS Office suite.
• Ability to work occasional nights and weekends during periods of high demand.

Responsibilities

• Coordinate procurement, payment, billing, credit card settlement, and accounting processes.
• Ensure accurate booking of SAS revenue transactions monthly.
• Administers procurement and accounts payables for SAS Housing, Dining, Retail and some SAO units.
• Assist in developing and documenting business processes and ensure policy compliance.
• Complete monthly journal entries with Senior Finance Coordinator.
• Support timely procurement of services and materials for operations.
• Provide excellent customer service to customers and vendor partners.
• Handle internal and external billing inquiries.

Skills

Problem solving

Communication skills

Organizational skills

Customer service

Teamwork

Time management

Education

Bachelor's degree in business, accounting, information systems, or related discipline

Tools

Microsoft Office

Job description

Caltech is seeking an Assistant Finance & Operations Coordinator to support SAS finance processes, including procurement, billing, and journal entries. The role interfaces with Institute Finance and multiple departments to ensure accurate revenue booking and timely vendor payments.

The position requires a Bachelor’s degree in a related field and 1 year of experience, with strong communication, organizational, and MS Office skills. Occasional nights/weekends may be needed.