Finance & Operations Coordinator — Remote Options

State of Arizona; Phoenix (AZ); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health and dental insurance

Vacation + 10 paid holidays per year

ASRS retirement benefits

Job summary

The Arizona Commission on the Arts is seeking a Finance & Operations Coordinator to provide essential administrative and fiscal support for agency operations, including office administration, travel processing, and vendor management.

The ideal candidate offers exceptional attention to detail, strong time management, and the ability to learn AZ360, Salesforce, and InfoAdvantage. This hybrid role requires three in-office days (Tue/Wed mandatory) with flexible third-day options.

Qualifications

• Professional judgment and discretion for confidential financial and personnel information
• Strong administrative and clerical knowledge of office operations and records
• Proficiency with standard software and ability to learn complex databases
• Excellent time management and organizational skills
• Clear, courteous written and verbal communication with staff and vendors
• Attention to detail and precision in data entry and documentation

Responsibilities

• Provides administrative support for grants, accounts payable, state transfers, and accounts receivable in AZ360
• Maintains travel logistics for staff, including bookings and expense reconciliations
• Updates vendor and grantee data across AZ360, Salesforce, and related records
• Monitors office workflows and supports onboarding, facilities, and vendor coordination
• Answers routine inquiries and maintains internal procedures and forms
• Supports Grants Team during peak periods (Aug–Oct) and maintains audit-ready documentation

Skills

Professional Judgment

Administrative Skills

Software Proficiency

Time Management

Communication

Detail Oriented

Tools

AZ360

Salesforce

InfoAdvantage

Job description

The Arizona Commission on the Arts is seeking a Finance & Operations Coordinator to provide essential administrative and fiscal support for agency operations, including office administration, travel processing, and vendor management.

The ideal candidate offers exceptional attention to detail, strong time management, and the ability to learn AZ360, Salesforce, and InfoAdvantage. This hybrid role requires three in-office days (Tue/Wed mandatory) with flexible third-day options.