Finance & Operations Coordinator

CSUSB Latino Alumni Chapter; San Bernardino (CA); On-site; USD 51,000 - 67,000; Part time

Benefits offered by this job

Medical, Dental, Vision

CalPERS Retirement

Holidays & Personal Holiday

Vacation and Sick pay accruals

Educational Assistance Benefit

Workers' Compensation, Unemployment, S

Job summary

University Enterprises Corporation at CSUSB (UEC) is seeking a Fiscal and Operations Coordinator for the UCDD program on the CSUSB campus. This temporary, part-time, non-benefited role supports budgeting, purchasing, payroll and financial reporting under the Director's supervision.

The position requires 2–3 years of progressive administrative experience, strong organization and detail orientation, and proficiency with Microsoft Office and Adobe Acrobat.

Qualifications

• Education: B.A. Degree in Accounting, Management, or closely related field.
• Experience: Two-three years of progressive administrative duties (e.g., accounts payable, accounts receivable, budget management, and financial reporting).
• Be able to develop billing procedures to ensure accuracy, consistency, and compliance with applicable laws and funder requirements.
• Have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis.
• Have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems.
• Have a sound foundation in computation, and English grammar. Spanish as an additional language is an added plus.
• Have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat.

Responsibilities

• Document revenues and expenditures and submit to management, including budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting.
• Verify, maintain, and post financial data in accounting records (invoices, purchase orders, etc.).
• Procure department repairs orders and office supplies; coordinate with Facilities to maintain rooms on campus.
• Track client and parent attendance, services, and funder billing; report weekly updates to Director and accounting.
• Coordinate recruiting and outreach events; assist with hiring of BTAs/BTs/Supervisors/Counselors with Project Coordinator; report on referrals and hiring progress.
• Approve payroll for Behavioral Technician staff at end of pay period and maintain payroll/tracking spreadsheets.
• Schedule and ensure training certifications (CPR, NPI, RBT, CSULearn) and reminders for pending deadlines.
• Collaborate to design, document, and update policies; maintain and update the UCDD website; participate in weekly meetings.
• Occasional in-state conferences or meetings; 2-3 times per year.
• Coordinate faculty overload with the Watson College of Education analyst.
• Other UCDD related duties as assigned.

Skills

Two-three years of progressive admin.

Strong organizational skills

Attention to detail

Education

B.A. Degree in Accounting, Management, or closely related field

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Adobe Acrobat

Job description

University Enterprises Corporation at CSUSB (UEC) is seeking a Fiscal and Operations Coordinator for the UCDD program on the CSUSB campus. This temporary, part-time, non-benefited role supports budgeting, purchasing, payroll and financial reporting under the Director's supervision.

The position requires 2–3 years of progressive administrative experience, strong organization and detail orientation, and proficiency with Microsoft Office and Adobe Acrobat.