Fiscal and Operations Coordinator

The California State University; San Bernardino, Northern (CA, KY); Hybrid; USD 51,000 - 67,000; Part time

Job summary

University Enterprises Corporation at CSUSB is seeking a temporary, part-time, non-benefited staff member for the CSUSB campus. The role involves budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting, with responsibilities for payroll approvals and maintaining financial records.

The position is based at the CSUSB campus, with typical 40-hour weeks and some nights/weekends. Appointment may be renewed based on funds and performance; review deadline is open until

Qualifications

• Experience with budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting.
• Experience verifying, maintaining, and posting financial data in accounting records (invoices, PO, etc).
• Ability to coordinate payroll approvals and maintain financial documentation and spreadsheets.
• Strong collaboration with facilities and project coordinators to ensure supplies and billing accuracy.

Responsibilities

• Document expected revenues and expenditures and submit to management.
• Verify and post financial data in accounting records such as invoices and purchase orders.
• Procure department repairs orders and office supplies; coordinate with Facilities to maintain rooms.
• Track client and parent attendance and perform funder billing; report weekly to Director.

Job description

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB (\"UEC\") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Part Time, Non-Benefited position through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,588.00-$6,000 per month.

Location:UCDD CSUSB location, and other on campus locations.

Work Schedule

40 hours per week. Typically, Monday through Friday, 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

• Responsible for documenting expected revenues and expenditures and submitting to management. Duties entail budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting.
• Responsible for verifying, maintaining, and posting financial data in accounting record such as invoices, purchase orders, and other business transactions.
• Responsible for procurement of department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, and cleaned. Communicate regularly with the Project Coordinator to ensure supplies are available in the center as needed.
• Responsible for tracking client and parent attendance, support services provided (specific code) and perform funder billing and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval.
• Coordinate recruiting and outreach events under the supervision of the Director. Responsible for facilitating the hiring process of Behavioral Technician Assistants (BTAs}, Behavioral Technicians (BTs)/Supervisors, and Counselors in collaboration with the UCDD Project Coordinator. Report on employee referrals, hiring progress, separation updates, and other office operational issues to the Director.
• Responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, Supervisors, and Counselors at the end of each pay period. Develop and maintain spreadsheets to track:
  • 1) clients' hours served,
  • 2) employee hours worked, plus
  • 3) in-house and telehealth sessions.
  • Coordinate with supervisors and counselors to acquire essential documentation to process timely billing and payroll.
• Responsible for scheduling, tracking, and ensuring compliance of employee training, certifications (e.g. CPR, NPI, RBT) and CSULearn. In consideration of pending certification deadlines, will contact employees via phone or email with reminders about training pending completion due dates. Maintain verification documentation.
• Collaborate with the UCDD Project Coordinator regularly to design, document, and update UCDD policies, procedures, and forms. Perform maintenance and renovation to the UCDD website under the supervision of the Director.
• Participate in weekly office meetings.
• Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year.
• Coordinate faculty overload with the Watson College of Education analyst.
• Other UCDD related duties as assigned.

Minimum Qualifications