Fiscal and Operations Coordinator

CSUSB Latino Alumni Chapter; San Bernardino (CA); On-site; USD 51,000 - 67,000; Part time

Benefits offered by this job

Medical, Dental, Vision

CalPERS Retirement

Holidays & Personal Holiday

Vacation and Sick pay accruals

Educational Assistance Benefit

Workers' Compensation, Unemployment, S

Job summary

University Enterprises Corporation at CSUSB (UEC) is seeking a Fiscal and Operations Coordinator for the UCDD program on the CSUSB campus. This temporary, part-time, non-benefited role supports budgeting, purchasing, payroll and financial reporting under the Director's supervision.

The position requires 2–3 years of progressive administrative experience, strong organization and detail orientation, and proficiency with Microsoft Office and Adobe Acrobat.

Qualifications

• Education: B.A. Degree in Accounting, Management, or closely related field.
• Experience: Two-three years of progressive administrative duties (e.g., accounts payable, accounts receivable, budget management, and financial reporting).
• Be able to develop billing procedures to ensure accuracy, consistency, and compliance with applicable laws and funder requirements.
• Have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis.
• Have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems.
• Have a sound foundation in computation, and English grammar. Spanish as an additional language is an added plus.
• Have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat.

Responsibilities

• Document revenues and expenditures and submit to management, including budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting.
• Verify, maintain, and post financial data in accounting records (invoices, purchase orders, etc.).
• Procure department repairs orders and office supplies; coordinate with Facilities to maintain rooms on campus.
• Track client and parent attendance, services, and funder billing; report weekly updates to Director and accounting.
• Coordinate recruiting and outreach events; assist with hiring of BTAs/BTs/Supervisors/Counselors with Project Coordinator; report on referrals and hiring progress.
• Approve payroll for Behavioral Technician staff at end of pay period and maintain payroll/tracking spreadsheets.
• Schedule and ensure training certifications (CPR, NPI, RBT, CSULearn) and reminders for pending deadlines.
• Collaborate to design, document, and update policies; maintain and update the UCDD website; participate in weekly meetings.
• Occasional in-state conferences or meetings; 2-3 times per year.
• Coordinate faculty overload with the Watson College of Education analyst.
• Other UCDD related duties as assigned.

Skills

Two-three years of progressive admin.

Strong organizational skills

Attention to detail

Education

B.A. Degree in Accounting, Management, or closely related field

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Adobe Acrobat

Job description

About University Enterprises Corporation At CSUSB

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

(This is not a state position)

Position Summary

Temporary, Staff, Part Time, Non-Benefited position through 6/30/2027 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary

Salary: $4,588.00-$6,000 per month.

Location

UCDD CSUSB location, and other on campus locations.

Work Schedule

40 hours per week. Typically, Monday through Friday, 8:00AM to 5:00PM. Some nights and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of UCDD's Director, the Fiscal and Operations Coordinator will work independently to:

• Responsible for documenting expected revenues and expenditures and submitting to management. Duties entail budgeting, purchasing, reconciliation, compliance, financial analysis, and reporting.
• Responsible for verifying, maintaining, and posting financial data in accounting record such as invoices, purchase orders, and other business transactions.
• Responsible for procurement of department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, and cleaned. Communicate regularly with the Project Coordinator to ensure supplies are available in the center as needed.
• Responsible for tracking client and parent attendance, support services provided (specific code) and perform funder billing and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval.
• Coordinate recruiting and outreach events under the supervision of the Director. Responsible for facilitating the hiring process of Behavioral Technician Assistants (BTAs}, Behavioral Technicians (BTs)/Supervisors, and Counselors in collaboration with the UCDD Project Coordinator. Report on employee referrals, hiring progress, separation updates, and other office operational issues to the Director.
• Responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, Supervisors, and Counselors at the end of each pay period. Develop and maintain spreadsheets to track:
• 1) clients' hours served,
• 2) employee hours worked, plus
• 3) in-house and telehealth sessions.
• Coordinate with supervisors and counselors to acquire essential documentation to process timely billing and payroll.
• Responsible for scheduling, tracking, and ensuring compliance of employee training, certifications (e.g. CPR, NPI, RBT) and CSULearn. In consideration of pending certification deadlines, will contact employees via phone or email with reminders about training pending completion due dates. Maintain verification documentation.
• Collaborate with the UCDD Project Coordinator regularly to design, document, and update UCDD policies, procedures, and forms. Perform maintenance and renovation to the UCDD website under the supervision of the Director.
• Participate in weekly office meetings.
• Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year.
• Coordinate faculty overload with the Watson College of Education analyst.
• Other UCDD related duties as assigned.

Minimum Qualifications

• Education: B.A. Degree in Accounting, Management, or closely related field.
• Experience: Two-three years of progressive administrative duties (e.g., accounts payable, accounts receivable, budget management, and financial reporting).
• Other:
• Be able to develop billing procedures to ensure accuracy, consistency, and compliance with applicable laws and funder requirements.
• Have the ability to accurately maintain records and files as well as maintain a high degree of confidentiality.
• Have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis.
• Have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems.
• Have a sound foundation in computation, and English grammar. Spanish as an additional language is an added plus.
• Have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat.

Preferred Qualifications

• Familiarity with Oracle PeopleSoft CFS, Workday Financial Management, Ellucian Banner, eClinicalWorks, ADPICS, AS400, Sage 100, or similar financial tool.

Benefits Include

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Aff…

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at [e-mail].

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.