Finance Operations Associate

CHC: Creating Healthier Communities; Alexandria (VA); Hybrid; USD 20,000 - 29,000; Part time

Job summary

Creating Healthier Communities (CHC) seeks a part-time Finance Operations Associate to support the Finance team during peak processing periods. The role handles donor activity, pledge processing, payment review, data entry, and account coordination to ensure accuracy and timely processing.

The temporary position is based in Alexandria, VA with hybrid on-site presence, and anticipates six months of engagement with up to 20 hours per week at $18 per hour, requiring detail-oriented work and

Qualifications

• 1+ year of experience in finance, accounting, donor processing, payment processing, accounts receivable, cash receipts, data entry, or similar administrative operations.
• High school diploma or equivalent required; associate degree preferred.

Responsibilities

• Support accurate and timely processing of donor pledges, payments, deposits, and related financial records during peak processing periods.
• Enter, verify, and reconcile pledge and payment information across donor databases, spreadsheets, and other organizational systems.
• Review pledge forms, payment documentation, and account information to ensure accuracy, completeness, and proper fund allocation.
• Monitor payment activity, identify discrepancies or irregularities, and promptly communicate concerns to Finance leadership for resolution.
• Coordinate with Finance, Development, and account owners to clarify information, resolve processing issues, and maintain accurate account records.
• Maintain organized financial and donor documentation while following established procedures for data integrity, confidentiality, and record retention.
• Manage assigned processing tasks within established timelines to minimize backlogs and support efficient Finance operations.

Skills

Data entry

Donor processing

Payment processing

Accounts receivable

Finance operations

Administrative processing

Education

High school diploma

Associate degree (preferred)

Tools

Spreadsheets

Job description

Status: Part-Time; Temporary- 20 hours per week

Hourly Rate: $18/hour

Finance Operations Associate (Temporary)

Creating Healthier Communities (CHC)

Location: Alexandria, Virginia, or DMV Area (Hybrid - On-site presence required)

Status: Part-Time; Temporary- 20 hours per week

Hourly Rate: $18/hour

About Creating Healthier Communities

Vision

We envision a world where every person in every community has an opportunity to live their healthiest life.

Mission

We address the barriers to health by partnering with communities and mobilizing nonprofits, businesses, and governments to create bold solutions, trusted programs, and resilient communities.

Our Culture and Values

At Creating Healthier Communities, our work is guided by a shared commitment to impact, innovation, integrity, collaboration, and inclusion.

• Impact: We help improve lives and communities.
• Innovation: We meet societal needs and challenges boldly with a growth mindset.
• Integrity: We earn and honor the trust of individuals, partners, donors, and communities.
• Team: We embrace collaboration and believe we achieve more together.
• Inclusion: We value, respect, and embrace diverse perspectives to advance our mission.

Position Summary

The Finance Operations Associate provides targeted, part-time support to the Finance team during peak processing periods. The role supports increased donor activity, pledge volume, payment processing, and related data needs while helping protect data accuracy, reduce processing backlogs, and allow Finance staff to remain focused on financial reporting, audit preparation, grant compliance, analysis, and other priority work.

This temporary position performs detailed pledge processing, payment and deposit review, account coordination, data entry, and records support. The role works closely with Finance and Development staff to verify information, identify discrepancies or irregularities, maintain current and accurate account information, and support consistent processing practices.

The position requires prior experience in detail-oriented financial, donor, payment, or administrative processing and the ability to learn established procedures quickly, complete assigned work accurately, and work with limited day-to-day supervision after initial orientation to CHC systems and workflows.

Key Responsibilities

• Support accurate and timely processing of donor pledges, payments, deposits, and related financial records during peak processing periods.
• Enter, verify, and reconcile pledge and payment information across donor databases, spreadsheets, and other organizational systems.
• Review pledge forms, payment documentation, and account information to ensure accuracy, completeness, and proper fund allocation.
• Monitor payment activity, identify discrepancies or irregularities, and promptly communicate concerns to Finance leadership for resolution.
• Coordinate with Finance, Development, and account owners to clarify information, resolve processing issues, and maintain accurate account records.
• Maintain organized financial and donor documentation while following established procedures for data integrity, confidentiality, and record retention.
• Manage assigned processing tasks within established timelines to minimize backlogs and support efficient Finance operations.

Qualifications

Professional Experience

• 1+ yearsof experience in finance, accounting, donor processing, payment processing, accounts receivable, cash receipts, data entry, or similar administrative operations.
• Experience identifying and resolving discrepancies, incomplete information, or processing errors with limited supervision.
• Demonstrated experience performing accurate, high-volume data entry and maintaining detailed financial or transactional records.
• Experience working independently with spreadsheets, structured data, and established processing procedures.

Education

• High school diploma or equivalent required; associate degree or coursework in accounting, finance, business administration, or a related field preferred.

Technology

• Proficiency with spreadsheet tools and accurate data entry.
• Ability to learn and use organizational databases, donor records systems, account portals, and other tools required for assigned processing activities.

Additional Information

• Anticipated engagement is approximately six (6) months.
• Hybrid position with occasional onsite presence required.
• No travel anticipated for this position.