Finance & Operations Assistant (Purchasing & Travel)

University of Georgia; Athens (GA); On-site; USD 38,000 - 46,000; Full time

Job summary

University of Georgia in Athens is seeking an Assistant Business Operations Partner to manage purchasing, travel, and financial transactions. You will process payments, coordinate with departments and vendors, and ensure compliance with university policies.

The role involves handling P-Card transactions, travel reimbursements, and financial reconciliations, with opportunities to lead process improvements within the Franklin-Deans Business Office.

Qualifications

• Excellent interpersonal, written, and verbal communication skills.
• Experience coordinating multiple projects in an academic environment.
• Ability to act independently and use sound judgment.
• Knowledge of Microsoft Excel, pivot charts, and tables.
• Understanding of travel and procurement rules and procedures.
• Experience with complex analyses involving programmatic and fiscal considerations.

Responsibilities

• Serve as shopper and/or requisitioner for purchase requisitions in UGAMart.
• Process payment requests in UGA Financials.
• Prepare intra university payments.
• Ensures that P-Card and other transactions are accurate and in compliance with policies and procedures.
• Acts as liaison between the department, vendors, and various UGA business offices throughout the process.
• Prepares travel authorities, travel expense statements, and reimbursement for faculty and staff.
• Audit travel authorities and reimbursement requests for accuracy.
• Process all chemical order requests in labs.
• Responsible for ensuring that proper documentation is received, and all policies and procedures are followed.
• Act as reconciler on Departmental Reconciler for petty cash accounts.
• Liaise with FAST and REST to insure smooth processing of purchase, Foundation and travel transactions.
• Apply expertise in travel and purchasing policies.
• Support college leadership on special projects.
• Represent the college at university events and cross-functional meetings.

Skills

Interpersonal skills

Communication

Project coordination

Independent judgment

Excel knowledge

Problem solving

Procurement rules

Financial analysis

Teamwork

Confidentiality

Education

Associate's degree or equivalent

Job description

University of Georgia in Athens is seeking an Assistant Business Operations Partner to manage purchasing, travel, and financial transactions. You will process payments, coordinate with departments and vendors, and ensure compliance with university policies.

The role involves handling P-Card transactions, travel reimbursements, and financial reconciliations, with opportunities to lead process improvements within the Franklin-Deans Business Office.