Associate Business Operations Partner

Ugajobsearch; Athens (GA); Vor Ort; USD 42.000 - 51.000; Vollzeit

Zusammenfassung

University of Georgia in Athens, GA is seeking an Associate Business Operations Partner to support financial transactions, travel authorizations, reimbursements, and UGAMart procurement. The role collaborates with Faculty and Staff across the Franklin College and reports to the Franklin-Deans Business Office.

Responsibilities include processing payments, coordinating purchases, ensuring compliance with travel and procurement policies, and mentoring junior staff.

Qualifikationen

• Associate’s degree or equivalent and 2 years of related experience.
• Strong interpersonal and communication skills to interact with a variety of personalities.
• Ability to coordinate multiple projects and meet deadlines.
• Knowledge of travel and procurement rules and regulations.
• Experience with financial transactions, reimbursements, and journal vouchers.

Aufgaben

• Independently process purchase requisitions in UGAMart.
• Prepare intra-university payments and travel reimbursements.
• Ensure compliance with travel and purchasing policies and procedures.

Kenntnisse

Interpersonal skills

Communication

Teamwork

Project coordination

Independent judgment

Excel knowledge

Problem solving

P-Card processing

Procurement rules

Ausbildung

Associate’s degree or equivalent

Tools

UGAMart

UGA Financials

P‑Card systems

Jobbeschreibung

Associate Business Operations Partner

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Details Posting Number S16025P Working Title Associate Business Operations Partner Department Franklin-Deans Business Office About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full‑time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine. About the College/Unit/Department Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80‑degree programs across 40+ units. College/Unit/Department website https://franklin.uga.edu/business-office/teams

Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F, 8am-5pm Advertised Salary Commensurate with experience up to $46,464 Posting Date 11/04/2026 Open until filled Yes Closing Date Proposed Starting Date 12/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area

EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification Title Accounting Technician II FLSA Non‑Exempt FTE 1.00

Minimum Qualifications Associate’s degree or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary The Business Services Center ( BSC ) will process financial transactions including travel authorizations and reimbursements, expense reports, UGAMart procurement requisitions, invoice payments, procurement card reconciliations, payment requests, journal vouchers and cash deposits, in an efficient and accurate manner. This position involves use of a P‑Card.

• Excellent interpersonal, written, and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
• Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that require higher‑level management consultation.
• Knowledge of Microsoft Excel, pivot charts, and tables.
• Strong problem‑solving skills.
• Retain and educate processes, protocols, and procedures with a focus on travel and procurement rules and regulations.
• Demonstrated experience performing complex analyses involving programmatic and fiscal considerations, formation of action plans, and independently making decisions in all aspects.
• Experience coordinating multiple projects and adapting programmatic objectives to changes.

Physical Demands Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P‑Card? Yes

Is having a P‑Card an essential function of this position? Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P‑Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job‑based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre‑employment drug test for positions with high‑risk responsibilities, if applicable. Please visit the UGA Background Check website.

Transaction Processing

• Independently serve as shopper and/or requisitioner for purchase requisitions in UGAMart.
• Independently process payment requests in UGA Financials.
• Prepares intra university payments.
• Ensures that P‑Card and other transactions are accurate and in compliance with policies and procedures.
• Acts as liaison between the department, vendors, and various UGA business offices throughout the process.
• Advise Faculty and Staff on best practices in financial transactions
• Work with vendors to obtain E‑verify and UGA Supplier registration
• Advise individuals on CESS review
• Prepares travel authorities, travel expense statements, and reimbursement for faculty and staff.
• Audit travel authorities and reimbursement requests for accuracy.
• Process all chemical order requests in labs.
• Responsible for ensuring that proper documentation is received, and all policies and procedures are followed.
• Liaise with FAST and REST to insure smooth processing of purchase, Foundation and travel transactions.
• Work with departments on Petty Cash replenishments and reconciliations for larger Study Abroad accounts.
• Proactively review and close open purchase orders

Percentage of time 80

Training & Mentoring

• Provide general orientation to BSC staff along with suggestions for new employee onboarding. Answer basic questions for more junior staff.
• Serve on committees within and outside of Franklin College Business office to provide input as a BSC team stakeholder
• Works cross‑functionally with members of other groups within FCBO to ensure overall effective management of departmental business

Percentage of time 10

Compliance

• Serve as the expert in UGA policies for all travel and purchasing processes.
• Monitor organizational trends, evaluate existing processes, and recommend enhancements to procedures by providing informed, educated and actionable suggestions Supervisor.
• Ensure compliance with UGA financial processes and standards.
• Review work of junior level staff members to ensure compliance

Percentage of time 10

Contact Information

Recruitment Contact Name Amanda Cummings

Recruitment Contact Email [e-mail]

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents

• List of References with Contact Information