Finance & Operations Architect for AI-Driven Growth

Themis; New York (NY); On-site; USD 110,000 - 180,000; Full time

Job summary

Themis is seeking a Finance & Operations Manager to be the operational backbone of the company. You will handle day-to-day financial operations, support the CEO's external commitments, and drive AI adoption across internal processes.

The role balances hands-on accounting with strategic finance work, requiring detail orientation and a builder mindset. You will report to the CEO and influence cross-functional initiatives across the business.

Qualifications

• 4–5 years in finance, operations, or a related business function, ideally at a startup or high-growth company.
• Strong financial acumen — comfortable with P&L, cash flow, budgeting, and financial reporting.
• Experience preparing executive-level materials such as board decks, investor updates, or financial summaries.
• Demonstrated ability to manage multiple priorities and deliver high-quality work under tight timelines.
• High proficiency in spreadsheets (Excel or Google Sheets) and financial modeling.
• Strong written communication skills — able to translate complex information into clear, compelling materials.
• Self-starter with strong organizational instincts and exceptional attention to detail.

Responsibilities

• Build and maintain financial models, dashboards, and reporting to support operational and strategic decision-making.
• Track budgets and key financial metrics; surface insights and flag issues proactively.
• Own core financial operations including accounts payable/receivable, invoicing, and address reconciliation issues with the Accounting and Invoicing vendors.
• Prepare materials and manage the submission process for investment requests on behalf of the CEO.
• Draft, compile, and maintain Investor updates.
• Support the CEO in ad hoc financial and operational analyses for external meetings, partnerships, and strategic initiatives.
• Own follow-through on action items and deliverables stemming from Board/ Investor interactions.
• Send out product marketing emails to all customers.
• Identify and lead high-leverage opportunities to automate internal workflows using AI.
• Build, document, and roll out AI-powered processes that reduce manual effort and improve consistency.
• Serve as an internal champion for AI literacy.
• Support production of the company newsletter, including content coordination, drafting, scheduling, and distribution.
• Maintain internal documentation, SOPs, and process guides for finance and operations workflows.
• Assist with cross-functional communications that require financial or operational context.
• Identify and eliminate operational inefficiencies across the company; build scalable systems.
• Own special projects and cross-functional initiatives; maintain data integrity across systems.

Skills

Financial acumen

Executive materials

Attention to detail

Multi-tasking

Written communication

Self-starter

Organizational instincts

Cross-functional collaboration

Tools

Excel

Google Sheets

PowerPoint

QuickBooks

Ramp

Brex

Gusto

Job description

Themis is seeking a Finance & Operations Manager to be the operational backbone of the company. You will handle day-to-day financial operations, support the CEO's external commitments, and drive AI adoption across internal processes.

The role balances hands-on accounting with strategic finance work, requiring detail orientation and a builder mindset. You will report to the CEO and influence cross-functional initiatives across the business.