Financial Administrator

Usg; United States; On-site; USD 83,097,000 - 100,289,000; Full time

Benefits offered by this job

Medical insurance options

Vision and dental coverage

401(k) with company match

Pension plan

Paid time off and holidays

Bonus potential

Job summary

USG, a Chicago-based leader since 1902, seeks an administrative professional to support plant operations. You will greet visitors, handle vendor invoices, manage records, and assist with payroll and month-end activities.

This role requires strong office software skills and reliability in a fast-paced, safety-focused environment. Key tasks include maintaining accrual accounts, processing packing slips, and coordinating with management on contract paperwork and invoicing.

Qualifications

• Associates degree or 3+ years of experience preferred.
• Proficient in Microsoft Outlook, Word, Excel, and Access.
• Must have strong organizational and verbal communication skills.
• Self-motivated with the ability to handle multiple tasks.
• Must pass background check.

Responsibilities

• Greet visitor(s) and make them feel welcome at our plant and help them with logging into Lobby Guard.
• Resolve Genpact exceptions and maintain the SHOA-Payables mailbox.
• Maintain the Accrual Rebuild accounts.
• Assist with lunches for meetings and activities.
• Orders all office supplies.
• Verify packing slips match Oracle PO Receipts report and file packing slips.
• Assist in records retention schedule and dispose of/archive office files when required.
• Maintain contract paperwork files – including mailing/e-mailing and verification before plant manager signature.
• Responsible for all contract invoices – ensure owner’s representatives enter receipts in Oracle and invoices are sent for payment.
• Assist with payroll sign-off and reconcile inventory/production when needed.
• Be available for month end closing.

Skills

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

Organizational skills

Verbal communication

Self-motivation

Education

Associates degree or 3 years experience

Tools

Oracle PO Access

Oracle AP Access

Job description

Roles & Responsibilities

• Greet visitor(s) and make them feel welcome at our plant and help them with logging into Lobby Guard.
• Resolve Genpact exceptions and maintain the SHOA-Payables mailbox.
• Maintain the Accrual Rebuild accounts
• Assists with lunches for meetings and activities.
• Orders all office supplies.
• Verify packing slips match Oracle PO Receipts report and file packing slips.
• Assist in records retention schedule and dispose of/archive office files when required.
• Maintain contract paperwork files – including mailing/e-mailing and verification before plant manager signature.
• Responsible for all contract invoices – making sure the owner’s representatives are entering receipts in Oracle and invoices are sent to Genpact for payment as well as researching any payment status inquiries from contractors.
• Ability to help sign off on payroll and reconcile inventory and/or production when needed.
• Must be available for month end closing.

Qualifications & Requirements

• Associates degree or minimum 3 years of experience in a similar role is preferred.
• Proficient abilities using Microsoft Outlook, Word, Excel, and Access.
• Must possess organizational skills and apply them on a consistent basis.
• Must be personable and able to verbally communicate with various levels of people.
• Must demonstrate self-motivation in the performance of all tasks.
• Follow all Federal, state, and local traffic laws if you use the company vehicle to retrieve the mail from the post office or other errands.
• Perform other duties as directed by the office manager or plant manager.
• Must pass a background check

Oracle Access

• PO View Only User
• AP View Only User

Hourly Pay Range: $29.00-$35.00

Rate of pay may be adjusted based on the qualifications and experience of the candidate.

USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.

Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity.USG also provides employees with paid time off and paid holidays.

Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values – innovation, quality, integrity, service, diversity, efficiency and safety – have helped us become the company we are today.

EOE including disability/veteran