Finance Office Assistant — School Payments & AP Specialist

Calvert Hall; United States; On-site; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee assistance program

Tuition remission

Professional development incentives

403b matching

Life insurance

Job summary

Calvert Hall College High School in the United States seeks a Finance Office Assistant for the 2026-2027 school year. This full-time, non-exempt role processes vendor payments weekly, enters data, prints checks, and manages deposits.

On-site schedule 7:30 AM–3:30 PM, with comprehensive benefits including health, dental, vision, 403b matching, tuition remission, and development incentives. Annual base salary ranges $50,000–$55,000.

Qualifications

• 3–5 years of billing and cash receipts experience.
• Proven track record and stable work history.
• Team player and reliable.

Responsibilities

• Process invoices, check requests, and reimbursements using AP software.
• Monitor accounts payable and serve as main staff/vendor contact.
• Scan invoices and ensure proper documentation and coding.
• Resolve issues with programs or personnel as needed.
• Set up new vendors and collect W-9 information.
• Ensure 1099 compliance and proper vendor labeling.
• Respond to vendor and internal inquiries; document follow-up.
• Research payment problems (past due, credits, etc.).
• Perform reconciliations of accounts payable and prepaid accounts.
• Assist with financial audits.
• Handle other projects as assigned.

Skills

Attention to detail

Communication skills

Team player

Microsoft Office

Accounts payable

Tools

Blackbaud NXT

Accounts Payable software

Job description

Calvert Hall College High School in the United States seeks a Finance Office Assistant for the 2026-2027 school year. This full-time, non-exempt role processes vendor payments weekly, enters data, prints checks, and manages deposits.

On-site schedule 7:30 AM–3:30 PM, with comprehensive benefits including health, dental, vision, 403b matching, tuition remission, and development incentives. Annual base salary ranges $50,000–$55,000.