Finance Manager (Nonprofit)

WV Talent Collective; Chicago (IL); Hybrid; USD 85,000 - 120,000; Full time

Job summary

WV Talent Collective, a nonprofit on Chicago's south side, seeks a Finance and Operations Manager to ensure financial integrity, regulatory compliance, and effective operations supporting training delivery and reporting.

This hybrid role requires 1-2 days in the office weekly and involves overseeing accounts payable/receivable, budgeting, reporting, audits, payroll, and vendor contracts while collaborating with leadership and program staff.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Five (5) or more years of progressive experience in nonprofit finance, operations, or compliance management.
• Demonstrated ability to manage nonprofit financial operations including budgeting, reporting, and internal controls.
• Strong knowledge of compliance requirements related to grants, contracts, and nonprofit financial management.
• Experience administering operational systems and reporting portals that support financial and program functions.

Responsibilities

• Oversee day-to-day financial operations including accounts payable, accounts receivable, budgeting, and financial tracking.
• Prepare monthly, quarterly, and annual financial reports for leadership, trustees, and funders.
• Monitor organizational budgets and provide variance analysis and financial projections.
• Maintain nonprofit fund accounting practices and documentation.
• Coordinate and support annual audits, financial reviews, and tax filings.
• Ensure compliance with regulations, grant requirements, and labor-management training fund policies.
• Develop internal controls to safeguard assets and ensure reporting accuracy.
• Oversee payroll administration and payroll compliance.
• Manage vendor contracts and service agreements; maintain a contract tracking system.
• Support financial reporting to boards, trustees, or governing bodies.

Skills

Nonprofit finance & operations

Financial reporting & budgeting

Leadership & supervision

Data analytics & reporting

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Fund accounting software

Payroll platforms

Learning management systems

Contracts management tools

Job description

Our client, a respected nonprofit located on Chicago's south side, is looking for a Finance and Operations Manager (Manager) to replace a retiring employee. The role is responsible for ensuring the financial integrity, operational effectiveness, and regulatory compliance of the organization and will oversee financial management, payroll administration, vendor contracts, and operational systems and portals that support training delivery and reporting. The Manager will work closely with leadership and program staff and have interactions with individuals all across the organization.

This is a hybrid role, requiring 1-2 days per week in the office.

Duties and Responsibilities:

• Manage the day-to-day financial operations, including accounts payable, accounts receivable, budgeting, and financial tracking
• Prepare monthly, quarterly, and annual financial reports for leadership, trustees, and funders
• Monitor organizational budgets and provide variance analysis and financial projections
• Maintain accurate nonprofit fund accounting practices and documentation
• Coordinate and support annual audits, financial reviews, and tax filings
• Ensure compliance with federal, state, and local regulations, grant requirements, and labor-management training fund policies
• Develop and maintain internal financial and operational controls to safeguard organizational assets
• Maintain documentation and reporting necessary for program audits, funder reviews, and regulatory compliance
• Monitor compliance with grant agreements, contracts, and program funding requirements
• Oversee the development, execution, and management of vendor agreements and service contracts
• Maintain a contract tracking system to ensure timely renewals, compliance with deliverables, and adherence to payment terms
• Coordinate with leadership and external advisors to ensure contracts align with organizational policies and funding requirements
• Assist with the creation of organizational policies/procedures that align with funder requirements
• Monitor vendor performance and ensure contractual obligations are met
• Oversee payroll administration to ensure timely and accurate processing of employee compensation
• Monitor compliance with payroll laws, tax reporting requirements, and organizational policies
• Maintain staff records and coordinate time allocations across programs and grants when required for funding compliance
• Serve as the primary liaison with HCII payroll, vendors or service providers
• Oversee the administration and effective use of operational systems and portals, including financial systems, platforms, learning management systems, and funder reporting portals
• Ensure systems support accurate data entry, reporting, and compliance documentation
• Coordinate with staff and vendors to troubleshoot issues and improve system functionality
• Identify opportunities to streamline administrative systems and increase operational efficiency
• Work collaboratively with program leadership to ensure financial and operational systems support training delivery and reporting requirements
• Support grant development and reporting by providing financial and operational data and coordinating reporting needs with leadership
• Supervise finance and administrative staff and support professional development and performance management
• Contribute to organizational planning and process improvements that strengthen operational effectiveness

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• Five (5) or more years of progressive experience in nonprofit finance, operations, or compliance management
• Demonstrated ability to manage nonprofit financial operations including budgeting, reporting, and internal controls
• Strong knowledge of compliance requirements related to grants, contracts, and nonprofit financial management
• Experience assisting with payroll administration and vendor-managed payroll systems
• Ability to manage vendor relationships and service contracts effectively
• Experience administering operational systems and reporting portals that support financial and program functions
• Strong analytical, organizational, and problem-solving skills with a natural curiosity in data analytics
• Ability to develop reports and communicate complex financial information clearly
• Demonstrated leadership and supervisory skills in a collaborative environment
• Experience with nonprofit fund accounting and grant-funded programs
• Experience managing vendor contracts and external service providers
• Familiarity with payroll administration and payroll compliance requirements
• Experience working with financial management systems, payroll platforms, and learning or reporting portals
• Experience in workforce development, labor-management partnerships, training funds, or union-related organizations strongly preferred
• Experience supporting financial reporting to boards, trustees, or governing bodies