Finance and Operations Manager

Community Foundations of the Hudson Valley; City of Hudson (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Community Foundations of the Hudson Valley seeks a Finance and Operations Manager for a full-time, permanent role in Hudson, NY. The position focuses on supporting administrative and accounting services for a nonprofit and oversees day-to-day financial and administrative operations.

You will manage accounts payable/receivable, cash management, and liaise with an outsourced accounting firm for monthly closings and reporting, while improving administrative systems and office efficiency.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business or Public Administration or equivalent combination of training and experience.
• Three to five years of progressive experience in office management, bookkeeping, business operations and/or administrative support.
• Strong grasp of basic accounting rules and internal financial controls.
• Experience with AR, AP, or billing operations.
• Advanced proficiency in QuickBooks.
• Intermediate proficiency in Microsoft Office with an emphasis on Word and Excel, Zoom and Dropbox.
• Intermediate proficiency in a task management and scheduling platform (ClickUp) and a CRM platform (HubSpot).

Responsibilities

• Process invoices, approvals, issue payments, maintain vendor records.
• Monitor accounts receivable, record reimbursements and deposits, track collections.
• Maintain general ledger activity, reconciliations, documentation, and transaction verification.
• Coordinate with outsourced accounting firm for closings, reporting, and compliance.
• Assist with grant reimbursement requests, financial reporting, audits, and monitoring.
• Maintain consultant and vendor contract files, ensure required agreements and insurance certificates.
• Implements administrative systems and processes to improve efficiencies and continuity.
• Oversees office equipment, workspace needs, and coordinates IT providers.
• Serves as central contact for staff, vendors, visitors, and services providers; facilitates internal communications.
• Assists with employee benefits, onboarding and staff compliance.
• Prepare reports for the board, agencies, and other reports as needed.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Problem solving

Education

Bachelor’s degree in Accounting/Finance/ Business/Public Admin

Tools

QuickBooks

Microsoft Office

Zoom

Dropbox

ClickUp

HubSpot

Job description

Job: Finance & Operations Manager Location: Hudson, NY Pay: $75,000-85,000 Job Type: Full Time, Permanent Schedule: M-F, 8:30-4:30 or 9-5 We are looking for a Finance and Operations Manager for a full-time position focused on supporting administrative and accounting services for a nonprofit based in Hudson, NY.

This person will oversee day-to-day financial and administrative operations.

This includes accounts payable, accounts receivable, cash management, positive pay administration, and banking.

This person will also be leading administrative operations for the nonprofit’s two organizations, including office efficiency, staff support, facilities coordination and day-to-day organizational functioning.

Responsibilities

Process invoices, obtain approvals, issue payments, maintain vendor records, and serve as the primary point of contact for vendors and consultants.

Monitor accounts receivable, record reimbursements and deposits, track collections, and follow up on outstanding balances.

Maintain accurate financial records, including general ledger activity, account reconciliations, supporting documentation, and transaction verification.

Coordinate with the outsourced accounting firm to support monthly closings, financial reporting, and compliance requirements.

Assist with grant reimbursement requests, financial reporting, audit preparation, and monitoring activities.

Maintain consultant and vendor contract files and ensure required agreements, insurance certificates, and supporting documentation remain current.

Implements administrative systems and processes that improve efficiencies, support organizational initiatives and ensure operational continuity Maintains office policies and procedures, records retention, facility and workplace safety requirements, administration compliance, and organizational document management.

Coordinates maintenance and reports, overseeing office equipment and workspace needs Coordinates with IT providers, tracks technology assets, and assists with system implementations.

Serves as the central point of contact for staff, vendors, visitors, and services providers; facilitates internal communications and office coordination.

Assists with employee benefits, onboarding and staff compliance.

Working with staff, preparing reports for the board, agencies, and other reports as needed.

Participating in meetings, workshops, and presentations with staff.

Qualifications

A Bachelor’s degree in Accounting, Finance, Business or Public Administration or equivalent combination of training and experience.

Three to five years of progressive experience in office management, bookkeeping, business operations and/or administrative support

Strong grasp of basic accounting rules and internal financial controls

Experience with AR, AP, or billing operations

Strong organizational and written/verbal communication skills and attention to detail.

Highly energetic, creative self-starter capable of managing various assignments for multiple parties and across multiple programs.

Ability to establish and maintain effective working relationships with professional colleagues, municipal clients, public officials, developers, and representatives from private and public financial organizations.

A demonstrated ability to solve problems in a collaborative work environment.

Understanding of and adherence to confidentiality and privacy practices.

Excellent interpersonal, team building and relationship-building skills.

Strong attention to detail, time management and organizational skills.

Advanced proficiency in Quickbooks

Intermediate proficiency in Microsoft Office with an emphasis on Word and Excel, Zoom and Dropbox.

Intermediate proficiency in a task management and scheduling platform (ClickUp) and a CRM platform (HubSpot).