Finance Manager Assistant/Admin Assistant

Tom; Keyport (NJ); On-site; USD 27,552 - 38,572; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401k with company match

Paid time off

Growth opportunities

Employee vehicle purchase discounts

Collaborative, Team Environment

Job summary

Tom's Ford in Keyport, NJ is seeking a Finance Manager Assistant/Admin Assistant to support the finance department and dealership office operations. This role blends administrative duties with finance tasks to help keep deals, paperwork, and daily office functions running smoothly.

Responsibilities include assisting with loan paperwork, organizing records for financing, warranties, and insurances, and presenting financing options after the sale in a fast-paced environment.

Qualifications

• 2+ years in an administrative, office support, or finance/admin role (automotive experience a plus)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma required; some college coursework in business, finance, or accounting preferred
• Good with technology
• Excellent appearance, verbal/written communication, strong presentation skills
• Outgoing personality with expertise at developing relationships (i.e., a “people person")
• All Applicants Must Pass Pre-employmentTesting to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
• Prepare, organize, and file finance and title paperwork accurately and on time
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
• Maintain accurate records for financing, warranties, and insurance products
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing
• Answer phones and greet customers/vendors as needed
• Assist with compliance documentation and audits as required
• Be able to be a backup finance and do deals when needed
• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
• Maintain accurate records and reporting for all finance transactions
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Skills

Organizational skills

Written and verbal communication

Multitasking

Tech proficiency

Presentation skills

People skills

Education

High school diploma

College coursework in business, finance, or accounting

Job description

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
• Prepare, organize, and file finance and title paperwork accurately and on time
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
• Maintain accurate records for financing, warranties, and insurance products
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing
• Answer phones and greet customers/vendors as needed
• Assist with compliance documentation and audits as required
• Be able to be a backup finance and do deals when needed
• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
• Maintain accurate records and reporting for all finance transactions
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Qualifications

• 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma required; some college coursework in business, finance, or accounting preferred
• Good with technology
• Excellent appearance, verbal/written communication, strong presentation skills
• Outgoing personality with expertise at developing relationships (i.e., a “people person")
• All Applicants Must Pass Pre-employmentTesting to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

What We Offer

• Competitive hourly pay plus commission/bonus structure
• This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan
• 401(k) with company match
• Paid time off
• Opportunities for growth within the dealership
• Life Insurance, company paid
• Employee vehicle purchase discounts
• Collaborative, Team Environment