Finance Manager Assistant/Admin Assistant

Tom's Ford; Keyport (NJ); On-site; USD 24,796 - 38,572; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401k with company match

Paid time off

Life Insurance (company paid)

Job summary

Tom's Ford in New Jersey seeks a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations, handling paperwork and daily tasks.

You will assist with deal paperwork, invoicing, data entry, and communicating with lenders, customers, and staff to keep financing processes on track.

Strong organization, attention to detail, and professional communication are essential; automotive experience is a plus.

Qualifications

• High school diploma required; coursework in business/finance preferred.
• 2+ years in administrative, office support, or finance/admin role; automotive exposure a plus.
• Strong organizational and communication skills; ability to multitask in a fast-paced environment.

Responsibilities

• Assist Finance Manager with deal paperwork, contracts, and vehicle financing documentation.
• Prepare, organize, and file finance and title paperwork accurately and on time.
• Coordinate with lenders, customers, and sales staff to track deal status and missing documents.

Skills

Administrative support

Finance admin

Multitask

Written & verbal communication

Data entry

Organizational skills

Customer service

Education

High school diploma

Business/Finance coursework

Tools

MS Office

CRM software

Job description

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales
• Prepare, organize, and file finance and title paperwork accurately and on time
• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents
• Maintain accurate records for financing, warranties, and insurance products
• Support day-to-day office administration: scheduling, correspondence, data entry, and filing
• Answer phones and greet customers/vendors as needed
• Assist with compliance documentation and audits as required
• Be able to be a backup finance and do deals when needed
• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products
• Maintain accurate records and reporting for all finance transactions
• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Qualifications

• 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)
• Strong organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma required; some college coursework in business, finance, or accounting preferred
• Good with technology
• Excellent appearance, verbal/written communication, strong presentation skills
• Outgoing personality with expertise at developing relationships (i.e., a “people person")
• All Applicants Must Pass Pre-employmentTesting to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

What We Offer

• Competitive hourly pay plus commission/bonus structure
• This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan
• 401(k) with company match
• Paid time off
• Opportunities for growth within the dealership
• Life Insurance, company paid
• Employee vehicle purchase discounts
• Collaborative, Team Environment