Finance Manager

Peter Paul Development Center; Virginia; On-site; USD 70,000 - 95,000; Full time

Job summary

The Peter Paul Development Center is seeking a hands-on Finance Manager to oversee daily accounting, grant tracking, and timely reporting. You will manage AP/AR, payroll, and budgeting while upholding nonprofit GAAP and IRS filings.

You will work closely with the Director of Finance and Administration to ensure accurate financial information for programs, donors, and partners, fostering strong internal controls and compliance.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, HR, or related field.
• 3–5 years of experience in accounting/finance; HR experience preferred.
• Experience in a small nonprofit environment is highly desirable.

Responsibilities

• Manage daily accounting activities including AP/AR and reconciliations.
• Maintain general ledger and accurate financial records.
• Track revenue and expenses by program, grant, and funding source.
• Support grant management with proper allocation and reporting of restricted funds.
• Process payroll and ensure compliance with employment laws.
• Assist with developing and managing the annual budget.
• Support IRS Form 990 filings and nonprofit GAAP basics.
• Coordinate benefits administration and personnel records.

Skills

Bookkeeping

Accounting

HR basics

Communication

Organization

Education

Bachelor's degree

Tools

QuickBooks

Microsoft Excel

Job description

Job Description

Job Description

Position Summary

The Finance Manager supports the financial operations of Peter Paul RVA by managing day-to-day accounting functions, assisting with grant tracking, and ensuring accurate and timely reporting. This position is a hands-on role and maintains the integrity of financial information used to support programs, donors, and partners. The Finance Manager reports to the Director of Finance and Administration.

Key Responsibilities

• Manage daily accounting activities, including accounts payable, receivable, and bank and credit card reconciliations
• Maintain the general ledger and accurate financial records
• Track revenue and expenses by program, grant, and funding source
• Support grant management by ensuring proper allocation, tracking, and reporting of restricted funds
• Process accounts payable, including vendor invoices, and recurring payments
• Support the annual audit, and compliance documentation
• Maintain documentation and uphold strong internal controls and financial policies
• Process payroll and ensure accuracy payroll and compliance with employment laws
• Assist the Director of Finance with developing and managing the annual budget
• Ensure compliance with nonprofit accounting standards and GAAP basics
• Support preparation of IRS Form 990 and other filings
• Maintain employee records and personnel files
• Support onboarding and offboarding processes
• Coordinate benefits administration (health, retirement, PTO tracking)
• Track employee time, leave balances, and related documentation
• Support compliance with federal and state labor regulations
• Assist with job postings, candidate coordination, and hiring logistics
• Help maintain employee handbook and HR policies

Qualifications Education & Experience

• Bachelor’s degree in Accounting, Finance, Business, HR, or related field (or equivalent experience)
• 3-5 years of experience in accounting/finance; HR experience preferred
• Experience working in a small organization or nonprofit environment strongly preferred

Skills & Competencies

• Strong bookkeeping and accounting skills
• Basic knowledge of HR practices and employment compliance
• Proficiency in QuickBooks and Microsoft Excel
• Highly organized with ability to manage multiple responsibilities and meet deadlines
• Strong communication and interpersonal skills

Key Attributes

• Mission-driven and adaptable
• Detail-oriented with high integrity
• Collaborative and supportive team member