Finance & Database Manager

Paycom - ATS; Fairfax (VA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Full medical coverage

401(k) with employer match

Generous paid time off

Job summary

Ronald McDonald House Washington DC is seeking a Finance & Database Manager to oversee day-to-day accounting and act as the organization’s database administrator. The role ensures accurate financial and donor records, supports reporting and reconciliations, and upholds strong data integrity and controls.

You will collaborate with the Assistant Director, Finance & Administration, COO, Development, Operations, and external auditors to maintain reliable financial systems and compliant processes.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Four to six years of progressive accounting, finance, database administration, or closely related experience; nonprofit experience preferred.
• Working knowledge of accounts payable, accounts receivable, reconciliations, journal entries, financial reporting, data management, and records administration.
• Experience using accounting, payment, donor management, CRM, or comparable data-management systems; Intacct and Bill.com experience are preferred.
• Strong Excel skills; sound judgment; strong organization and communication skills; and a demonstrated commitment to confidentiality and accurate documentation.

Responsibilities

• Manage day-to-day accounting activity, including reconciliations, journal entries, payment and billing workflows, and financial reporting support.
• Maintain accurate donor, financial, vendor, and organizational records across designated accounting, donor, and database systems.
• Monitor data integrity, completeness, and consistency; research and resolve record discrepancies with appropriate stakeholders.
• Prepare recurring and ad hoc reports and support reconciliations between database, donation, vendor, and financial records.
• Coordinate donor acknowledgments, supporting documentation, filing, and retention with Development and other internal partners.
• Maintain database procedures, user access, permissions, and documentation in accordance with established controls and business needs.
• Support audit readiness, internal controls, process improvement, and confidential handling of financial and organizational data.
• Respond to routine finance and database questions and provide clear guidance on documentation, reporting, payment, and reimbursement processes.

Skills

Excel proficiency

Data integrity

Communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Intacct

Bill.com

Job description

Job Details: Job Location: Administrative Offices - Fairfax, VA 22031, Position Type: Full Time, Education Level: 4 Year Degree, Job Category: Finance,

The Organization:

Ronald McDonald House Washington DC has supported families in the Greater Washington, DC area for more than 40 years. Our mission is to provide essential services that remove barriers, strengthen families, and promote healing when children need healthcare. Through Ronald McDonald House, Ronald McDonald Family Rooms, and our Hospitality "Cart with a Heart," we provide housing, meals, transportation, and other critical support so families can focus on their child.

Title:

Finance & Database Manager

Reports to:

Assistant Director, Finance & Administration

Position Overview:

The Finance & Database Manager is a hands-on role that combines core accounting and finance responsibilities with organization-wide database administration. The position maintains accurate financial, donor, vendor, and organizational records; supports reporting and reconciliations; and helps ensure strong data integrity, documentation, and financial controls.

Supervisory Responsibilities and/or Collaborative Responsibilities:

This position does not have direct reports. The Finance & Database Manager works closely with the Assistant Director, Finance & Administration; Chief Operating Officer; Finance & Administration Coordinator; Development; Operations; internal database users; vendors; and external accounting and audit partners.

Essential Functions:

• Manage day-to-day accounting activity, including reconciliations, journal entries, payment and billing workflows, and financial reporting support.
• Maintain accurate donor, financial, vendor, and organizational records across designated accounting, donor, and database systems.
• Monitor data integrity, completeness, and consistency; research and resolve record discrepancies with appropriate stakeholders.
• Prepare recurring and ad hoc reports and support reconciliations between database, donation, vendor, and financial records.
• Coordinate donor acknowledgments, supporting documentation, filing, and retention with Development and other internal partners.
• Maintain database procedures, user access, permissions, and documentation in accordance with established controls and business needs.
• Support audit readiness, internal controls, process improvement, and confidential handling of financial and organizational data.
• Respond to routine finance and database questions and provide clear guidance on documentation, reporting, payment, and reimbursement processes.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
• Four to six years of progressive accounting, finance, database administration, or closely related experience; nonprofit experience is preferred.
• Working knowledge of accounts payable, accounts receivable, reconciliations, journal entries, financial reporting, data management, and records administration.
• Experience using accounting, payment, donor management, CRM, or comparable data-management systems; Intacct and Bill.com experience are preferred.
• Strong Excel skills; sound judgment; strong organization and communication skills; and a demonstrated commitment to confidentiality and accurate documentation.
• Demonstrated ability to independently manage recurring reconciliations, reporting, data integrity, and finance or database processes while managing detail-heavy work, competing priorities, and deadlines with reliability, collaboration, and a process-improvement mindset.

Physical Requirements:

This position performs primarily computer-based work and requires the ability to remain in a stationary position and use a computer and standard office equipment for extended periods. The role may occasionally require moving supplies or files and attending meetings or events at other local sites.

The Details:

• Position Location: Washington, DC
• Employment Status: Full-time, exempt
• Salary/Pay Range: $65,000-$75,000 annually, depending on qualifications, relevant experience, and internal equity
• Benefits: 100% employer-covered medical, dental, and vision coverage; 401(k) with employer match; generous paid time off; sick leave; and more. A full benefit overview will be provided during the hiring process.
• Start Date: To be determined

An Equal Opportunity Employer

Ronald McDonald House Washington DC is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, sex, gender identity, sexual orientation, age, disability, veteran status, genetic information, or any other status protected by applicable law.

Reasonable accommodations are available throughout the hiring process and during employment in accordance with applicable federal, state, and local laws.