Finance Coordinator

Native American LifeLines, Inc.; Maryland; Hybrid; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

EAP, STD/LTD, AD&D, Life insurance

SIMPLE IRA 3% match (after 1 year)

Licensure fee assistance

Continuing education credits support

Job summary

Native American LifeLines is seeking a Finance Coordinator to support the Grants Manager and Finance Director. Responsibilities include AR/AP, purchasing, deposits, and donation processing for Baltimore and Boston locations.

The role requires 2+ years in AP/AR, familiarity with nonprofit finance, and strong record-keeping and communication skills. Hybrid telework is available after 90 days; occasional travel between locations is expected.

Qualifications

• High School Diploma or GED required.
• 2+ years of accounts payable/accounts receivable experience preferred.
• Non-profit finance experience is a plus.
• Familiarity with United States Code 2 CFR 200 (Uniform Guidance) is desired.

Responsibilities

• Enter financial transactions into accounting systems and maintain records.
• Reconcile bank statements and accounts; resolve discrepancies.
• Manage accounts payable, vendor payments, and purchasing; process deposits.
• Record and report electronic donations and payments in QuickBooks Online.
• Oversee full cycle purchasing and inventory controls for Baltimore and Boston locations.
• Prepare manual checks via QuickBooks and ensure sales tax exemption compliance.

Skills

Data entry

Record keeping

Time management

Attention to detail

Professional communication

Independence

Customer service

Clerical tasks

Computer literacy

Education

Bachelor’s Degree in Finance, Business Admin, Accounting

Experience in nonprofit finance

Tools

QuickBooks Online

Job description

The Mission of Native American LifeLines is to promote health and social resiliency within Urban American Indian communities. Native American LifeLines applies principles of trauma informed care to provide culturally centered behavioral health, dental, outreach and referral services.

AGENCY OVERVIEW

Native American Lifelines Inc. (NAL) is a small nonprofit community-based agency in Baltimore, MD, with an additional service location in Boston, MA. NAL serves American Indians/Alaskan Natives, primarily providing health education, health promotion, case management, substance abuse counseling, dental services, transportation, and support groups.

POSITION SUMMARY

The Finance Coordinator collaborates with the Grants Manager and Finance Director to ensure that Native American LifeLines maintains sound fiscal health and upholds its responsibilities to all federal, state, independent, and private vendors, funders, and stakeholders. This position provides day-to-day support to the Finance Department and predominantly manages Accounts Receivable, Accounts Payable and all purchasing related activity including inventory checks and controls.The Finance Coordinator will proactively address regular payments to critical vendors, coordinate office purchasing, and manage receipts and acknowledgement of donations.

ESSENTIAL DUTIES

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

• Data Entry & Record Keeping: Accurately enter financial transactions into accounting systems; Maintain organized digital and physical financial records
• Bank & Account Reconciliation:Compare internal records with bank statements; Identify and resolve inconsistencies; Ensure all transactions are properly recorded
• Coordinating accounts payable, processing requests, and making payments in a timely manner with appropriate follow-up.
• End of month, quarterly, and mid-year reconciliation of purchase of care requests, vendor payments/purchases, and travel requests.
• Preparing deposits in coordination with the Finance Director
• Recording and reporting electronic donations and payments via QBO
• Completing the full cycle of purchases/assisting staff in full-cycle purchasing and reconciliation for both the Baltimore and Boston locations
• Prepare manual checks via QBO for manual processing and signatures
• Ensuring that purchases meet standard sales tax exemption requirements as applicable and appropriate
• In collaboration with the Operations Director and Office Assistant, establish and maintain inventory checks and controls.
• Handling petty cash as necessary, as per organizational fiscal policy.

KNOWLEDGE, SKILLS, AND ABILITIES

• Superior professional ethics and decision-making skills
• Strong ability for self-direction and time management
• Strong record-keeping and organizational skills
• Attention to detail and high level of accuracy
• Working knowledge of QuickBooks Online
• Professional written and oral communication skills
• Excellent interpersonal skills
• Ability to work independently, with supervision, and in groups as needed
• Strong Customer Service skills: providing services to customers based on their needs
• Clerical skills: General office work such as filing and storing information
• Familiarity with computers/electronics and willingness to learn new systems as needed

EDUCATION AND/OR EXPERIENCE

Required Qualifications

• High School Diploma or GED
• 2+ years of accounts payable/accounts receivable experience

Preferred Qualifications

• Non-profit finance experience
• Bachelor’s Degree in Finance, Business Admin, Accounting, or similar area of study; work experience may be substituted for degree.
• Experience working with American Indian/Alaskan Native communities
• Familiarity with United States Code 2 CFR 200 (Uniform Guidance)

TELEWORK/REMOTE WORK

This position is eligible for limited telework after 90 days, or situationally as determined by leadership. Some travel between NAL service locations in Baltimore and Boston may be required. All work-related travel will be paid for by NAL.

HOURS

Business hours are Monday - Friday 9am – 5pm. Some evenings and weekends are required.

BENEFITS:

In addition to salary, you receive the following benefits:

• Medical, dental, and vision coverage
• EAP (Employee Assistance Program), STD/LTD, AD&D, Life coverage
• 3% match SIMPLE IRA (after 1 year)
• Assistance with applicable licensure fees as the budget allows
• Assistance with continuing education credits as the budget allows

PTO/HOLIDAYS

Staff health and wellbeing is central to our ability to aid the community in achieving their own wellness goals. In addition to regular staff care activities, NAL offers a generous combination of sick and personal hours, accrued vacation, and 16 paid holidays annually.

UNION MEMMBERSHIP:

This role is part of the UCFW Local 27 bargaining unit. The labor contract is currently being negotiated; final wages, benefits, and workplace rules will be determined by the ratified agreement.

Pay Range:

Current salary range for this position is 26.00-28.00 hourly rate, DOE, non-exempt.