Finance Coordinator

NATIVE AMERICAN LIFELINES INC; Baltimore (MD); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental & Vision

SIMPLE IRA 3% match

Flexible Spending Accounts

PTO / Holidays

Union membership

Job summary

Native American LifeLines seeks a Finance Coordinator to support the Grants Manager and Finance Director. You will handle accounts payable/receivable, purchasing, inventory controls, and donation processing across Baltimore and Boston locations. Strong record-keeping and timely payments are essential.

Ideal candidates have 2+ years in A/P/A/R with QuickBooks Online familiarity; nonprofit finance experience and knowledge of 2 CFR 200 are a plus.

Qualifications

• High school diploma or GED required.
• Bachelor’s degree in Finance, Business Administration, Accounting or similar preferred.

Responsibilities

• Manage accounts payable and accounts receivable processes.
• Perform data entry and maintain organized financial records.
• Reconcile bank statements and vendor accounts on a regular cycle.
• Coordinate purchasing, inventory controls, and donations processing.

Education

High School Diploma or GED

Bachelor’s Degree in Finance

Tools

QuickBooks Online

Job description

MISSIONThe Mission of Native American LifeLines is to promote health and social resiliency within Urban American Indian communities. Native American LifeLines applies principles of trauma informed care to provide culturally centered behavioral health, dental, outreach and referral services.AGENCY OVERVIEWNative American Lifelines Inc. (NAL) is a small nonprofit community-based agency in Baltimore, MD, with an additional service location in Boston, MA. NAL serves American Indians/Alaskan Natives, primarily providing health education, health promotion, case management, substance abuse counseling, dental services, transportation, and support groups.Our program is part of a network of 42 Urban Indian Health Organizations nationally and a member of the National Council of Urban Indian Health. NAL’s substance use & mental health outpatient treatment program is accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF).POSITION SUMMARYThe Finance Coordinator collaborates with the Grants Manager and Finance Director to ensure that Native American LifeLines maintains sound fiscal health and upholds its responsibilities to all federal, state, independent, and private vendors, funders, and stakeholders. This position provides day-to-day support to the Finance Department and predominantly manages Accounts Receivable, Accounts Payable and all purchasing related activity including inventory checks and controls. The Finance Coordinator will proactively address regular payments to critical vendors, coordinate office purchasing, and manage receipts and acknowledgment of donations.ESSENTIAL DUTIESReasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of the position.Data Entry & Record Keeping: Accurately enter financial transactions into accounting systems; Maintain organized digital and physical financial recordsBank & Account Reconciliation: Compare internal records with bank statements; Identify and resolve inconsistencies; Ensure all transactions are properly recordedCoordinating accounts payable, processing requests, and making payments in a timely manner with appropriate follow-up.End of month, quarterly, and mid-year reconciliation of purchase of care requests, vendor payments/purchases, and travel requests.Processing departmental mailPreparing deposits in coordination with the Finance DirectorRecording and reporting electronic donations and payments via QBOCompleting the full cycle of purchases/assisting staff in full-cycle purchasing and reconciliation for both the Baltimore and Boston locationsPrepare manual checks via QBO for manual processing and signaturesEnsuring that purchases meet standard sales tax exemption requirements as applicable and appropriateIn collaboration with the Operations Director and Office Assistant, establish and maintain inventory checks and controls.Handling petty cash as necessary, as per organizational fiscal policy.TELEWORK/REMOTE WORKThis position is eligible for limited telework after 90 days, or situationally as determined by leadership. Some travel between NAL service locations in Baltimore and Boston may be required. All work-related travel will be paid for by NAL.HOURS:Business hours are Monday - Friday 9am – 5pm. Some Evenings and weekends will be required, particularly around outreach and community and cultural events.BENEFITS:In addition to salary, you receive the following benefits:• Medical, Dental, and Vision Coverage: HMO or PPO offerings with premiums paid at 100% for you starting on the first of the month after hire!• EAP (Employee Assistance Program), STD/LTD, AD&D, Life Coverage• Medical and Dependent Care Flexible Spending Accounts• 3% match SIMPLE IRA (after 1 year)• Assistance with applicable licensure fees as the budget allows• Assistance with continuing education credits as the budget allowsPTO/HOLIDAYS:Native American Lifelines offers a generous combination of sick and personal hours, accrued vacation, and 16 paid holidays annually.Union Membership:This role is part of the UCFW Local 27 bargaining unit. The labor contract is currently being negotiated; final wages, benefits, and workplace rules will be determined by the ratified agreement.EDUCATION AND/OR EXPERIENCERequired QualificationsHigh School Diploma or GED2+ years of accounts payable/accounts receivable experiencePreferred QualificationsNon-profit finance experienceBachelor’s Degree in Finance, Business Admin, Accounting, or similar area of study; work experience may be substituted for degree.Experience working with American Indian/Alaska Native communitiesFamiliarity with United States Code 2 CFR 200 (Uniform Guidance)KNOWLEDGE, SKILLS, AND ABILITIESSuperior professional ethics and decision-making skillsStrong ability for self-direction and time managementStrong record-keeping and organizational skillsAttention to detail and high level of accuracyWorking knowledge of QuickBooks OnlineProfessional written and oral communication skillsExcellent interpersonal skillsAbility to work independently, with supervision, and in groups as neededStrong Customer Service skills: providing services to customers based on their needsClerical skills: General office work such as filing and storing informationFamiliarity with computers/electronics and willingness to learn new systems as needed