Finance Coordinator

Center Township Trustee's Office; Indianapolis (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

Center Township Trustee's Office is seeking a Finance Coordinator to support payroll, accounts payable, accounts receivable, and general financial operations within the Finance Department. The role requires meticulous attention to detail, confidentiality, and the ability to manage multiple deadlines in a fast-paced environment.

The position handles payroll administration, general accounting, and compliance support, with supervision from the Director of Finance.

Qualifications

• Associate degree in accounting, finance, business administration, or a related field preferred.
• 2–4 years of progressive experience in finance, accounting, payroll, accounts payable, governmental finance, or related field.
• Hands-on payroll processing experience is strongly preferred.
• Knowledge of payroll regulations, tax withholdings, and payroll reporting requirements.

Responsibilities

• Coordinate and process biweekly payroll accurately and on schedule.
• Maintain employee payroll records including new hires, terminations, compensation changes, deductions, direct deposits, and tax information.
• Review and verify timesheets, attendance, overtime, bonuses, and other payroll-related information.
• Ensure payroll deductions and withholdings are accurately processed.
• Reconcile payroll reports to the general ledger.
• Prepare and distribute payroll reports and assist employees with payroll questions.
• Maintain confidentiality and security of sensitive payroll information.

Skills

Payroll processing

Excel proficiency

Attention to detail

Time management

Communication skills

Confidentiality

Independent worker

Organizational skills

Education

Associate degree in accounting/finance/related field

Tools

ADP

Paychex

BambooHR

NetResults

QuickBooks

NetSuite

Sage

Job description

Company Description

The Center Township Trustee’s Office serves residents by administering poor relief, assessing taxable property, and supporting fire and emergency services. The office maintains detailed records of township proceedings, finances, and property, and ensures compliance with Indiana statutes related to assistance, cemeteries, parks, and community centers. It provides vital support to residents through direct relief, resource connections, and specialized services such as insulin assistance. The Trustee’s Office also manages budgets, examines and settles accounts, and submits required reports to state agencies. Team members contribute to a mission-driven environment focused on community service, accountability, and effective local governance.

Role Description

The Finance Coordinator is a key member of the Township’s Finance Department and supports the day-to-day financial operations of the organization, with primary responsibilities ensuring coordinating financials, payroll, accounts payable, accounts receivable, reconciliations, reporting, and general administrative operations are accurate, timely, and compliant. This position requires strong attention to detail, confidentiality, organization, and the ability to manage multiple deadlines in a fast-paced environment.

SCOPE OF SUPERVISION: NA

ESSENTIAL JOB FUNCTIONS: (Job duties included but are not limited to the following)

Payroll Administration

• Coordinate and process biweekly payroll accurately and on schedule.
• Maintain employee payroll records, including new hires, terminations, compensation changes, deductions, direct deposits, and tax information.
• Review and verify timesheets, attendance records, overtime, bonuses, and other payroll-related information.
• Ensure payroll deductions, benefits, garnishments, and other withholdings are accurately processed.
• Reconcile payroll reports to the general ledger.
• Coordinate payroll tax filings, payments, and year-end reporting in collaboration with payroll providers, accountants, or external advisors.
• Prepare and distribute payroll reports and assist employees with payroll-related questions.
• Maintain confidentiality and security of sensitive employee and payroll information.
• Research and resolve payroll discrepancies promptly.

Finance & Accounting

• Process accounts payable invoices, employee reimbursements, and other financial transactions.
• Process with accounts receivable, including invoicing, payment tracking, and account reconciliations.
• Perform bank, credit card, payroll, and general ledger reconciliations.
• Assist with month-end and year-end closing activities.
• Prepare routine financial reports, schedules, and management reports.
• Maintain accurate and organized financial records and supporting documentation.
• Assist with budgeting, forecasting, audits, and financial analysis as needed.
• Ensure transactions are properly coded and recorded in accordance with company policies and accounting principles.

Administrative & Compliance Support

• Maintain organized electronic and physical financial records.
• Assist with internal and external audits by providing requested documentation.
• Monitor compliance with applicable payroll, tax, and financial policies and requirements.
• Communicate with employees, vendors, financial institutions, payroll providers, and other stakeholders as needed.
• Identify opportunities to improve payroll and finance processes, controls, and efficiencies.
• Perform other finance and administrative duties as assigned.

Position Title: Finance Coordinator Department: Finance

Supervisor’s Title: Director of Finance FLSA Status: Non-Exempt

JOB REQUIREMENTS - SKILLS AND KNOWLEDGE REQUIRED

Qualifications

• Associate degree in accounting, finance, business administration, or a related field preferred, or an equivalent combination of education and relevant experience.
• 2–4 years of experience of progressively responsible experience in finance, accounting, payroll, accounts payable, governmental finance, or a related field.
• Hands-on payroll processing experience is strongly preferred.
• Knowledge of payroll regulations, tax withholdings, and payroll reporting requirements.
• Experience with accounting and/or payroll software.
• Strong Microsoft Excel skills, including formulas, sorting, filtering, and reconciliations.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling payroll and financial information.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with other departments.

Preferred Skills

• Experience with payroll platforms such as ADP, Paychex, BambooHR, or similar systems.
• Experience with accounting systems such as NetResults, QuickBooks, NetSuite, Sage, or similar platforms.
• Understanding of general ledger accounting and financial reconciliations.

Core Competencies

• Accuracy and attention to detail
• Confidentiality and integrity
• Financial and numerical aptitude
• Organization and time management
• Communication and customer service
• Accountability and reliability

INDEPENDENT ACTIONS AND JUDGMENTS

The incumbent’s independent actions and decisions are controlled by established departmental practices and procedures and laws governing activities of a township.

A Supervisor is available when needed. A review of work is done on a spot-check basis. We are looking for an individual who:

• Has relevant hands-on-experience in finance, accounting, payroll, or a closely related field.
• Can work independently and manage assigned responsibilities from start to finish.
• Has strong attention to detail and understands that accuracy matters when working with public funds.
• When reviewing financial information, the incumbent is comfortable identifying discrepancies, research problems, and determining appropriate next steps. Relationships demand the use of diplomacy, tact and persuasiveness in dealing with people.

• WORKING RELATIONSHIPS: This position is office-based and involves regular interaction with employees, management, vendors, clients, payroll providers, and accounting personnel. The Finance Coordinator must be comfortable working with confidential financial and employee information and meeting strict payroll and financial deadlines.