Finance Compliance & Quality Assurance Supervisor

Commonwealth of Massachusetts; Boston (MA); On-site; USD 95,000 - 139,000; Full time

Job summary

Commonwealth of Massachusetts seeks a Finance Compliance & Quality Assurance Supervisor to oversee DHS Finance controls. The role tests invoices, payment requests, contracts, and vendor records for accuracy and policy alignment.

You will train staff, analyze trends, and report findings to Finance leadership. Leading a small team, you coordinate with program managers and internal audit functions to strengthen control environments while ensuring adherence to state procurement and financial

Qualifications

• Experience in financial compliance, quality assurance, internal controls, auditing, or fiscal monitoring.
• Experience reviewing invoices, contracts, reimbursements, procurement docs, and vendor records for accuracy and compliance.
• Supervisory experience leading fiscal, compliance, contract, or admin staff.

Responsibilities

• Supervise DHS Finance compliance reviews of contracts, invoices, and vendor records.
• Perform desk reviews, spot checks, and sample testing for proper documentation.
• Coordinate with program and fiscal managers on remediation and training.
• Prepare monthly/quarterly summaries for Finance leadership.
• Monitor contracts, amendments, and encumbrance support for DHS programs.

Skills

Financial compliance

Quality assurance

Internal controls

Auditing

Process improvement

Data analysis

Education

Bachelor's degree or higher in business administration, public administration, or related field

Tools

MOSAIAC

SharePoint

Excel

Job description

An Official website of the Commonwealth of Massachusetts

Job Description - Finance Compliance & Quality Assurance Supervisor (260005Z0)

Finance Compliance & Quality Assurance Supervisor

Description

Agency Mission

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

Overview

The Finance Compliance & Quality Assurance Supervisor oversees a centralized Division of Housing Stabilization (DHS) Finance compliance function that tests whether invoices, payment requests, contract files, vendor records, and supporting documentation are accurate, allowable, complete, timely, and consistent with Commonwealth policy, program requirements, and internal controls.

The position provides a quality assurance layer for DHS Finance by reviewing samples of transactions and files, identifying recurring exceptions, coordinating corrective action, training staff and program partners, and reporting trends to Finance leadership. The role is intended to strengthen day‑to‑day financial controls within DHS without duplicating the enterprise responsibilities of the Internal Controls Officer or Internal Auditor.

The Finance Compliance & Quality Assurance Supervisor oversees the work of 2 employees.

Duties and Responsibilities

Audit

• Supervise and coordinate DHS Finance compliance reviews of contract packages, invoices, payment requests, reimbursement packages, vendor updates, and other fiscal documents before release to Accounting or other processing units.
• Perform or oversee desk reviews, spot checks, and sample testing of payment files, contract files, monitoring records, procurement materials, vendor records, and supporting documentation to confirm that transactions are allowable, authorized, and properly documented.
• Sample transactions, vendor records, and file documentation to verify that finance controls are operating as intended.
• Support annual internal control testing and program review activities by supplying documentation, trend analysis, evidence of remediation, and follow‑up status on recurring issues.
• Coordinate intake, triage, documentation, and follow‑up for suspicious activity or recurring control failures.

Tracking

• Track recurring errors, control failures, and unusual trends by program area, vendor, contract manager, or fiscal approver; identify root causes and recommend corrective actions.
• Maintain a centralized log of exceptions, pending items, and corrective action plans; follow up until issues are resolved and closed, including contract, procurement, and vendor‑record issues.

Training and Collaboration

• Coordinate with program managers, contract managers, fiscal managers, Accounting, Procurement, the Internal Controls Officer, and Internal Audit on shared control issues, investigations, remediation steps, and audit‑ready recordkeeping.
• Provide routine coaching and targeted refresher training to DHS staff on invoice review standards, documentation requirements, segregation of duties, contract file quality, vendor record accuracy, and fraud prevention expectations.
• Provide refresher training to program approvers, fiscal staff, and contract managers on review expectations and common errors.

Reporting

• Prepare monthly and quarterly summaries for DHS Finance leadership highlighting payment compliance, outstanding issues, aging exceptions, contract/file trends, and areas that require management attention.

Review and Monitor

• Monitor and review contracts, amendments, and encumbrance support for DHS programs.
• Review invoices, receipts, approvals, and backup to confirm allowability, accuracy, and contract alignment before payment processing.

Recommendations

• Recommend process improvements, updated checklists, and revised procedures to strengthen DHS Finance controls, improve procurement and contract oversight, and improve efficiency without reducing accountability.

Preferred Qualifications

1. Demonstrated experience in financial compliance, quality assurance, internal controls, auditing, or fiscal monitoring, preferably in a public‑sector or similarly regulated environment.
2. Experience reviewing invoices, payment requests, contracts, reimbursements, procurement documentation, and vendor records for accuracy, allowability, completeness, and compliance.
3. Supervisory experience leading fiscal, compliance, contract, or administrative staff.
4. Experience conducting quality assurance reviews, transaction sampling, desk reviews, or other compliance testing and identifying recurring errors or control weaknesses.
5. Demonstrated experience developing, implementing, and tracking corrective action plans and recommending process improvements to strengthen financial controls.
6. Experience analyzing financial or operational data and preparing trend analyses, exception reports, and management summaries to identify risks and areas requiring management attention.
7. Knowledge of Commonwealth of Massachusetts fiscal, procurement, contracting, and internal control requirements, including experience with MOSAIC, SharePoint, Excel, or comparable systems.
8. Experience developing and delivering training, written procedures, checklists, or guidance related to financial compliance, documentation requirements, internal controls, or contract management.

Qualifications

Applicants must have at least (A) six years of full‑time, or equivalent part‑time, professional, administrative, supervisory or managerial experience in business administration, business management, public administration, financial management, or professional experience in a particular specialty (i.e. scientific, professional, or technical), and (B) of which four years must have been in a supervisory or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver’s license at a class level specific to assignment.

Substitutions:

I. A Bachelor's or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for one year of the required (A) experience.

II. A Graduate or higher degree with a major in business administration, business management, public administration, financial management, or degree related directly to the specialty may be substituted for two years of the required (A) experience.

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

An Equal Opportunity / Affinitive Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Job Details

Job: Administrative Services

Agency: Exec Office of Housing and Livable Communities

Schedule: Full-time

Shift: Day

Job Posting: Aug 31, 2026, 5:20:59 PM

Number of Openings: 1

Salary: 95,487.60 - 139,480.12 Yearly

If you have Diversity, Affi­

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes