Financial and Operations Analyst

Commonwealth of Massachusetts; Boston (MA); On-site; USD 69,600 - 99,525; Full time

Job summary

Commonwealth of Massachusetts seeks a Financial and Operations Analyst to support annual spending plans and budget requests for the Executive Office of Housing and Livable Communities (EOHLC). The role includes preparing fiscal analyses, budget reports, and coordinating with IT and administrative operations to ensure compliance with state policies.

The incumbent will process MOSAIC transactions, monitor expenditures, and assist in preparing materials for ANF engagement with legislative

Qualifications

• Minimum three years of full‑time, or equivalent part‑time, professional experience in budget/financial analysis or program analysis.
• Bachelor’s degree may substitute up to two years of experience; graduate degree may substitute all or part of the requirement.
• Experience with budget tracking, forecasting, and fiscal reporting is preferred.
• Knowledge of MMARS/MOSAIC systems is a plus.

Responsibilities

• Process invoices, encumbrances, and payments in MOSAIC in accordance with policies.
• Analyze financial data and prepare reports and schedules.
• Monitor expenditures and identify discrepancies or variances.
• Assist with internal and external audits and ensure compliance with policies.
• Collaborate with Budget Director and divisions to support budget submissions.

Skills

Communication skills

Interpersonal skills

Technically savvy

Attention to detail

Presentation skills

Education

Bachelor’s degree in business/public administration

Graduate degree in business/public administration

Tools

MMARS

MOSAIC

Commonwealth Information Warehouse

Job description

Financial and Operations Analyst (260004VD)

The Executive Office of Housing and Livable Communities (EOHLC) is seeking a Financial and Operations Analyst in the Office for Administration and Finance.

Agency Mission

The Executive Office of Housing and Livable Communities (EOHLC) is responsible for building more homes and lowering housing costs across the Commonwealth through partnerships with municipalities, housing authorities, and community stakeholders.

Overview

The Financial and Operations Analyst supports the development and administration of annual spending plans and budget requests for the EOHLC, including IT, Administrative, House, and Senate budgets. They compile, analyze, and monitor budget data, spending trends, and proposed policy adjustments to support budget submissions and fiscal planning activities.

The incumbent prepares fiscal analyses, budget reports, and supporting documentation related to management initiatives, legislative actions, and regulatory changes affecting agency programs and assists in the development of budget presentations, briefing materials and other fiscal communications for agency leadership to support submissions to the Executive Office for Administration and Finance (ANF) for engagement with legislative stakeholders, including House and Senate Ways and Means Committees.

The Financial and Operations Analyst reviews and processes financial transactions and accounting documents related to IT and administrative operations, including encumbrances, payments, allotments, transfers, and expenditure corrections. They collaborate with IT and Administrative staff to track expenditures, monitor available funding, reconcile accounts, identify cost savings, and ensure compliance with Commonwealth fiscal policies, accounting standards, and internal controls.

Duties and Responsibilities

1. Accounts Payable and MOSAIC Transactions
   • Process invoices, encumbrances, and payments in MOSAIC in accordance with Office of the Comptroller’s policies.
   • Review invoices for accuracy, completeness, and proper authorization.
   • Match invoices, purchase orders, and receiving documentation.
   • Ensure timely payment processing within statewide payment guidelines.
   • Maintain vendor records and respond to vendor payment inquiries.
   • Meet regularly with Budget Director and HLC financial representatives to resolve spending variances.
   • Report spending actuals and projections on a monthly basis and more frequently (even daily) as needed to inform financial decisions.
2. Financial Analysis and Reporting
   • Analyze financial data and prepare reports, reconciliations, and supporting schedules.
   • Monitor expenditures and identify discrepancies or variances.
   • Work directly with subgrantees for federal grant programs to review expenditure reports.
   • Support preparation of federal and other financial and grant reports.
   • Assist with budget tracking, forecasting, and fiscal reporting.
   • Prepare reports and maintain transaction record trackers.
3. Compliance and Internal Controls
   • Ensure compliance with state finance law, procurement requirements, and internal controls.
   • Maintain documentation to support audit readiness and financial transparency.
   • Assist with internal and external audits by preparing schedules and responding to inquiries.
   • Apply knowledge of Governmental Accounting Standards Board and Commonwealth policies to daily operations.
4. Operational and Budget Support
   • Prepare and send State Appropriation Spending plan templates and maintenance schedules to Divisions. Compile and review submitted spending plans, and discuss recommendations and revisions with Budget Director.
   • Joint Ways and Means, Mid-year review, Year-end review, Trust Sweep Exercise
     • Collaborate with Division staff to collect and compile the information required to support accurate and timely responses to House and Senate budget analysts.
     • Prepare and submit compiled budget materials and supporting documentation to the Budget Director for review and approval.
   • Capital Investment Plan, Capital Spending Plan, Cashflow and Capital Allotment
     • Work closely with the Fiscal Managers to obtain the required information.
     • Send the compiled document to the Budget Director.
5. Process Improvement
   • Identify opportunities to improve Budget processes and efficiency.
   • Develop or update procedures and job aids.

Preferred Qualifications

• Excellent oral and written communication skills.
• Strong interpersonal skills.
• Technically savvy with the ability to learn new programs and systems quickly.
• Demonstrated attention to detail and a high degree of accuracy in performing financial and analytical work.
• Knowledge of MMARS/MOSAIC and Commonwealth Information Warehouse.
• Strong presentation skills, in-person and virtually, and the ability to prepare charts, presentations, and other visual aids.
• Knowledge of Division of Housing Stabilization programs, policies, and systems is a plus.
• At least intermediate proficiency utilizing Microsoft Word, Excel, PowerPoint, and Access.

Minimum Entrance Requirements

Applicants must have at least three years of full‑time, or equivalent part‑time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis or in program administration or program management. Substitutions: (A) A Bachelor’s degree with a major in business administration, business management, public administration, industrial engineering or industrial management may substitute up to two years of required experience. (B) A Graduate degree with a major in the same fields may substitute the required experience. (C) A Bachelor’s degree or higher in a different major may substitute up to one year of required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Comments

Please upload resume and cover letter.

Salary

69,600.44 - 99,525.66 Yearly

Location and Details

Primary Location: Administrative Services, Full‑time, Day shift. Hybrid work schedule: Yes.

Equal Opportunity Employer

We are an Equal Opportunity / Affimative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.

Bargaining Unit: 06‑NAGE - Professional Admin.