Finance Assistant — Hybrid Payments & Invoicing

Harvard University; Boston (MA); Hybrid; USD 67,000 - 69,000; Full time

Job summary

Harvard University’s Executive Education Finance team seeks a Finance Assistant to support participant payments and onboarding. You will interact with participants and corporate contacts to ensure timely funding and payment processing, while maintaining strong service levels.

Reporting to the Associate Director of Accounting and Finance, you will handle invoices, transfers in Salesforce, and related journal entries, coordinate tax questions, and help standardize processes across the team.

Qualifications

• High School Diploma, GED, or equivalent is required.
• 3+ years of administrative support experience is required.
• Experience with Salesforce strongly preferred.
• Proficiency in Excel is required.

Responsibilities

• Assist participants with timely payment submission from various funding sources.
• Lead the shared ExEd Finance email inbox and phone line with high service level.
• Process payments, invoices, and refunds; manage related financial transactions.
• Support tax inquiries and coordinate with Harvard tax office when needed.
• Maintain Salesforce-based participant transfers and related journals.
• Generate weekly and monthly financial reporting for functional areas.

Skills

Excel

Salesforce

Accounts receivable

Customer service

Payment processing

Communication

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Harvard University’s Executive Education Finance team seeks a Finance Assistant to support participant payments and onboarding. You will interact with participants and corporate contacts to ensure timely funding and payment processing, while maintaining strong service levels.

Reporting to the Associate Director of Accounting and Finance, you will handle invoices, transfers in Salesforce, and related journal entries, coordinate tax questions, and help standardize processes across the team.