Finance Associate - AP & Recs, Automation (Hybrid)

Playbill, Inc.; New York (NY); Hybrid; USD 39,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Employee assistance program

Flexible paid time off

One paid day of service

Commuter benefits

Flex spending accounts for healthcare

Pension

403(b) retirement savings plan

Life and disability coverage

Gym memberships discount

Theater tickets

Job summary

The Public Theater is seeking a Finance Associate to support the Controller and Senior Accountant in daily accounting operations, with primary responsibility for accounts payable, cash management, reconciliations, and general accounting support. This full-time, non-exempt role offers a competitive hourly rate of $32.69, annualized to about $68,000, with benefits and a hybrid work arrangement.

The position emphasizes process improvement through technology and AI-enabled tools and is available

Qualifications

• Coursework in Finance, Accounting, or a related field, or equivalent work experience.
• Minimum of two years of relevant accounting or finance experience.
• Experience with accounting software systems, preferably Financial Edge NXT, SAP Concur, Tessitura, strong Microsoft Excel skills, and the ability to leverage technology and automation tools to improve workflow efficiency.

Responsibilities

• Oversee the Accounts Payable process and regular disbursements.
• Ensure the accuracy and integrity of accounting transactions and postings.
• Provide staff support for accounting software related issues.
• Oversee corporate credit card tracking, reconciliation, and reporting.
• Maintain positive vendor relationships and resolve payment inquiries.
• Reconcile assigned balance sheet and income statement accounts.
• Support expense recognition processes, including accruals and prepaid expenses.
• Support monthly and year-end close activities.
• Assist with preparation of schedules and documentation for the annual audit.
• Process and deposit incoming checks to ensure timely recording of earned revenue and contributions.
• Provide support to the Senior Accountant for Accounts Receivable activities.
• Partner with the Development team on contributed revenue, assisting with pledge invoicing, gift processing, and reconciliation of gift records to the general ledger.
• Prepare ad hoc financial reports and analyses as requested.
• Process incoming mail, including invoices, checks, and related finance documents.
• Identify opportunities to improve processes, strengthen internal controls, and increase efficiency through the effective use of technology, automation, and AI-powered tools.
• Provide finance-related support to other departments, projects, and organizational initiatives, as directed by the Controller and CFO.

Skills

Accounts payable

Cash management

GAAP knowledge

Analytical thinking

Attention to detail

Independent work

Communication

Education

Finance/Accounting coursework or equivalent

Tools

Financial Edge NXT

SAP Concur

Tessitura

Excel

Job description

The Public Theater is seeking a Finance Associate to support the Controller and Senior Accountant in daily accounting operations, with primary responsibility for accounts payable, cash management, reconciliations, and general accounting support. This full-time, non-exempt role offers a competitive hourly rate of $32.69, annualized to about $68,000, with benefits and a hybrid work arrangement.

The position emphasizes process improvement through technology and AI-enabled tools and is available