Finance Associate

Public Theater; New York (NY); Hybrid; USD 37,000 - 53,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Employee Assistance Program

Flexible paid time off

Commuter benefits

403(b) Retirement Savings Plan

Life and disability coverage

Free and discounted theater tickets

Job summary

The Public Theater in New York, NY seeks a Finance Associate to support daily accounting operations under the Controller. You will manage Accounts Payable, cash flow, reconciliations, and provide tech-enabled process improvements. Collaborate with departments and assist with month-end close and audits.

Ideal candidates bring 2+ years in accounting/finance, experience with Financial Edge NXT, SAP Concur, Tessitura, and strong Excel skills. Hybrid on-site requirements apply.

Qualifications

• Coursework in Finance, Accounting, or related field or equivalent work experience.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple responsibilities and work independently.

Responsibilities

• Oversee Accounts Payable process and regular disbursements.
• Ensure accuracy and integrity of accounting transactions and postings.
• Provide staff support for accounting software issues.
• Oversee corporate credit card tracking, reconciliation, and reporting.
• Maintain vendor relationships and resolve payment inquiries.
• Reconcile balance sheet and income statement accounts.
• Support expense recognition, accruals, and prepaid expenses.
• Assist with monthly and year-end close activities.
• Prepare schedules and documentation for the annual audit.
• Process and deposit incoming checks for earned revenue and contributions.
• Provide support to Accounts Receivable activities.
• Collaborate with Development on contributed revenue and pledge invoicing.
• Prepare ad hoc financial reports and analyses.
• Identify opportunities to improve processes and internal controls.

Skills

Analytical skills

Organizational skills

Communication skills

Prioritize multiple tasks

Self-motivation

Education

Finance/Accounting coursework or related field

Tools

Financial Edge NXT

SAP Concur

Tessitura

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Finance Associate

New York, NY, US

FINANCE ASSOCIATE
Full-Time Regular, Non-Exempt
Available Immediately
Position Summary

Reporting to the Controller, the Finance Associate supports the Senior Accountant in the daily accounting operations of the Finance Department. This position has primary responsibility for Accounts Payable, cash management, reconciliations, and general accounting support. The Finance Associate also assists with process improvement initiatives, leverages current technology and AI-enabled tools to enhance efficiency and accuracy, and may provide finance-related support to other departments as needed.

Key Responsibilities

• Oversee the Accounts Payable process and regular disbursements.
• Ensure the accuracy and integrity of accounting transactions and postings.
• Provide staff support for accounting software related issues.
• Oversee corporate credit card tracking, reconciliation, and reporting.
• Maintain positive vendor relationships and resolve payment inquiries.
• Reconcile assigned balance sheet and income statement accounts.
• Support expense recognition processes, including accruals and prepaid expenses.
• Support monthly and year-end close activities.
• Assist with preparation of schedules and documentation for the annual audit.
• Process and deposit incoming checks to ensure timely recording of earned revenue and contributions.
• Provide support to the Senior Accountant for Accounts Receivable activities.
• Partner with the Development team on contributed revenue, assisting with pledge invoicing, gift processing, and reconciliation of gift records to the general ledger.
• Prepare ad hoc financial reports and analyses as requested.
• Process incoming mail, including invoices, checks, and related finance documents.
• Identify opportunities to improve processes, strengthen internal controls, and increase efficiency through the effective use of technology, automation, and AI-powered tools.
• Provide finance-related support to other departments, projects, and organizational initiatives, as directed by the Controller and CFO.

Qualifications

• Coursework in Finance, Accounting, or a related field, or equivalent work experience.
• Minimum of two years of relevant accounting or finance experience.
• Experience with accounting software systems, preferably Financial Edge NXT, SAP Concur, Tessitura, strong Microsoft Excel skills, and the ability to leverage technology and automation tools to improve workflow efficiency.
• Excellent organizational skills, attention to detail, and self-motivation.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple responsibilities and work independently.
• Foundational knowledge of Generally Accepted Accounting Principles (GAAP).
• Comfort learning and adopting new technologies, including automation and AI tools that improve accounting workflows and operational efficiency.
• Ability to work effectively in a hybrid environment with on-site requirements.

Compensation and Work Arrangement

This is a full-time, non-exempt position under the Fair Labor Standards Act with an hourly rate of $32.69, which is annualized at $68,000. The Overtime Rate is $49.04.

The Public Theater offers a robust slate of benefits for full-time employees, which currently include:

• A range of excellent health, dental, and vision insurance coverage options
• Employee Assistance Program and Work-Life Services
• Flexible paid time off
• One paid “day of service” each year
• Commuter benefits for parking and transit
• Flexible spending accounts for healthcare
• Pension
• 403(b) Retirement Savings Plan
• Life and disability coverage
• Discounted gym memberships
• Free and discounted theater tickets

The position is available immediately. The Public Theater supports flexible and hybrid work arrangements, and specific scheduling expectations may be discussed during the interview process.
The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.