Finance Associate

Careers In Nonprofits; San Mateo (CA); On-site; USD 55,000 - 58,000; Full time

Job summary

Private Independent Day School in San Mateo, CA is seeking a Finance Associate (AP/AR) for a temporary, in-person assignment. The role supports school financial operations with accuracy and fiscal discipline, reporting to the Business Office.

The ideal candidate has a bachelor’s in accounting or finance and 5 years of accounting experience, including accounts payable/receivable and QuickBooks proficiency. This temporary role runs ~2-3 months and requires full-time hours.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 5 years of accounting or finance experience, with accounts payable and accounts receivable experience required.
• Experience working with QuickBooks.
• Experience in a nonprofit environment preferred.
• Familiarity with general ledger accounting, reconciliations, billing, and financial reporting.
• Experience supporting monthly or year-end close processes preferred.

Responsibilities

• Process accounts payable invoices and prepare payments.
• Enter accounts receivable and record incoming payments.
• Assist with tuition, extended-care, and auxiliary-program billing.
• Monitor outstanding balances and send routine payment reminders.
• Respond to basic parent questions about invoices and balances.
• Enter and code transactions in QuickBooks.
• Reconcile credit-card transactions and collect receipts.
• Maintain organized accounting records.
• Assist with bank reconciliations and account reconciliations.
• Prepare basic AP, AR, and balance reports.
• Research straightforward payment or invoice discrepancies.
• Provide general administrative support to the Business Office.

Skills

5 years of accounting/finance

QuickBooks

Nonprofit environment

General ledger accounting

Account reconciliations

Billing and financial reporting

Month-end close

Education

Bachelor’s degree in Accounting/Finance/Business

Tools

QuickBooks

Job description

Do you have 5 years of nonprofit finance/accounting experience?

We are currently in search of a Finance Associate (AP/AR) for a Private, Independent Day School located in San Mateo, CA .T his is a Full-Time, In-Person, Temporary assignment.

ORGANIZATION TYPE: Private Independent Day School

LOCATION: San Mateo, CA

POSITION TITLE: Finance Associate

SCHEDULE: Full-time (40 hours/week)

DURATION: Temporary (~2-3 months)

HOURLY PAY: $40.00-42.00/hour

Is This Your Dream Job?This Finance Associate will assist with the school’s financial operations with integrity, accuracy, and fiscal responsibility. This role plays a key part in ensuring sound financial management in support of the school’s educational mission. The Finance Associate supports and advances the school’s mission as approved by the Board of Trustees.

Our Ideal Candidate

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 5 years of accounting or finance experience, with experience in accounts payable and accounts receivable required
• Experience working with QuickBooks required
• Experience in an educational or nonprofit environment is preferred
• Familiarity with general ledger accounting, account reconciliations, billing, and financial reporting
• Experience supporting monthly or year-end close processes preferred

How You Will Spend Your Day

• Process accounts payable invoices and prepare payments
• Enter accounts receivable and record incoming payments
• Assist with tuition, extended-care, and auxiliary-program billing
• Monitor outstanding balances and send routine payment reminders
• Respond to basic parent questions about invoices and account balances
• Enter and code transactions in QuickBooks
• Reconcile credit-card transactions and collect supporting receipts
• Maintain organized digital and physical accounting records
• Assist with bank and account reconciliations using established procedures
• Prepare basic AP, AR, and outstanding-balance reports
• Research straightforward payment or invoice discrepancies
• Provide general administrative support to the Business Office

We’d love to hear from you.