Finance Specialist

Mounds View Public Schools; Saint Paul (MN); On-site; USD 83,039,000 - 112,095,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Life insurance

Job summary

Mounds View Public Schools in Minnesota is seeking a Finance Specialist to handle bookkeeping, deposits, vendor invoicing, and budget oversight within the district's financial operations.

The role requires an Associate degree or relevant experience, advanced Excel skills, attention to detail, and the ability to work independently and as part of a team; benefits include medical, dental, and life coverage.

Qualifications

• Associate's degree in accounting, finance, or related field or relevant work experience.
• Proficiency in Microsoft Excel, including complex formulas and data analysis tools.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy in work.
• Ability to work independently, self-motivated and collaboratively in a team environment.
• Strong organizational skills with the ability to meet deadlines and work independently on multiple tasks.

Responsibilities

• Perform bookkeeping and accounting tasks: data entry, transaction recording, ledger maintenance.
• Prepare and manage financial deposits, ensuring accuracy and proper documentation.
• Reconcile district purchasing cards monthly and verify receipts; ensure no sales tax charged.
• Code invoices and prepare them for payment with budget allocations.
• Track project-related work and construction activity for accurate financials and budget oversight.
• Assist with preparation of financial and audit reports and documents as needed.
• Track SBITA purchases in line with GASB 96.
• Assist in managing the district's Amazon business account.
• Review activity account reporting.
• Assist with annual insurance renewal preparation.
• Track utility consumption for all buildings.
• Reconcile accounts monthly.
• Assist with reconciling, awarding and paying scholarships.

Skills

Excel proficiency

Analytical skills

Attention to detail

Independent work

Team collaboration

Organizational skills

Education

Associate degree in accounting/finance

Tools

Accounting software

School district financial systems

Job description

Position: Finance Specialist

Work Schedule: Full-time, 12-months/year

Start Date: ASAP

Pay: $28.98 - $39.12 dependent on qualifications and based on the Non-Affiliated Handbook

Benefits: Medical, Dental, Life and other benefits in accordance with the Non-Affiliated Summary of Benefits

Desired Qualifications

• Associate's degree in accounting, Finance, or a related field, or relevant work experience.


• Proficiency in Microsoft Excel, including complex formulas and data analysis tools is essential.


• Strong analytical and problem-solving skills.


• Excellent attention to detail and accuracy in work.


• Ability to work independently, self-motivated and collaboratively in a team environment.


• Strong organizational skills with the ability to meet deadlines and work independently on multiple tasks.

Preferred Qualifications

• Experience in financial/accounting roles.


• Familiarity with accounting software and school district financial systems.

Key Responsibilities

• Perform various bookkeeping and accounting tasks, including data entry, transaction recording, and ledger maintenance.


• Prepare and manage financial deposits for the district, ensuring accuracy and proper documentation.


• Reconcile district purchasing cards monthly to maintain accurate financial records, including verifying credit card statements to assure proper receipts are attached for each charge and that sales tax was not charged. Contacts individuals missing statements and reimbursement of sales tax, as needed.


• Code invoices and prepare them for payment, ensuring appropriate budget allocations.


• Track project-related work and construction activity, providing regular updates to support accurate project financials and budget oversight.


• Assist with the preparation of financial and audit reports and documents as needed.


• Track Subscription Based Information Technology (SBITA) purchases in alignment with Governmental Accounting Standards Board (GASB) Statement #96.


• Assists in management of the district's Amazon business account.


• Review of certain activity account reporting.


• Assist with the preparation of the annual insurance renewal.


• Track utility consumption for all buildings.


• Reconcile certain accounts, monthly.


• Assist with the reconciling, awarding and paying of scholarships.


• Review Positive Pay daily records.


• Monitor and update financial records to ensure accuracy and compliance with district policies.


• Respond to inquiries and assist district staff with finance-related questions.


• Provide backup for the Accounts Payable process.


• Process and print checks for Accounts Payable.


• Provide training on financial processes, as needed.


• Perform other duties of a comparable level or type, as required.


• Other duties as assigned.