Finance Associate

Vaco; New York (NY); Hybrid; USD 41,000 - 48,000; Full time

Job summary

A small, mission-driven nonprofit foundation in Newark, NJ is seeking a Finance Associate to join a lean accounting team in a hybrid role.

This hands-on position focuses on Accounts Payable, transaction processing, reconciliations, and finance systems within a very small office. Nonprofit experience helps but is not required; the priority is meaningful accounting experience you can hit the ground running.

Qualifications

• 3-5 years of hands-on accounting experience.
• Strong Accounts Payable experience.
• Solid accounting foundation across transactions, reconciliations, and financial systems.
• Good Excel skills including PivotTables.
• Experience in a nonprofit environment preferred.
• QuickBooks experience is helpful.
• Sage Intacct and Bill.com experience are strong pluses.
• Audit support experience is a plus.

Responsibilities

• Support day-to-day accounting and finance operations.
• Process Accounts Payable transactions and maintain accurate supporting documentation.
• Assist with vendor payments, invoice review, and account activity.
• Perform reconciliations and help resolve transaction discrepancies.
• Support general accounting, reporting, and month-end activities.
• Maintain accurate financial records and assist with data organization.
• Work with the Grants Manager and Controller on finance-related projects and reporting.
• Assist with audit preparation and supporting schedules as needed.
• Help improve and maintain finance processes within a small-team environment.
• Use Excel and accounting systems to review, organize, and analyze financial data.

Skills

Accounts Payable

Excel PivotTables

Nonprofit accounting experience

Attention to detail

Tools

QuickBooks

Sage Intacct

Bill.com

Job description

Client: Mission-driven New Jersey nonprofit foundation

Title: Finance Associate

Salary: $30-$35/hour

Location: Newark, NJ | Hybrid, 3 days onsite

Duration: Temp to Hire

Job Description:

A small, mission-driven nonprofit foundation is seeking a Finance Associate to join its lean accounting team.

This is a hands-on accounting role with a strong focus on Accounts Payable, transaction processing, reconciliations, and finance systems. The organization is looking for someone with a solid accounting foundation who can work independently, learn new systems quickly, and contribute effectively within a very small office environment.

Nonprofit experience is helpful but not required. The priority is finding someone with meaningful accounting experience who can hit the ground running.

Responsibilities

• Support day-to-day accounting and finance operations.
• Process Accounts Payable transactions and maintain accurate supporting documentation.
• Assist with vendor payments, invoice review, and account activity.
• Perform reconciliations and help resolve transaction discrepancies.
• Support general accounting, reporting, and month-end activities.
• Maintain accurate financial records and assist with data organization.
• Work with the Grants Manager and Controller on finance-related projects and reporting.
• Assist with audit preparation and supporting schedules as needed.
• Help improve and maintain finance processes within a small-team environment.
• Use Excel and accounting systems to review, organize, and analyze financial data.

Qualifications

• 3-5 years of hands-on accounting experience.
• Strong Accounts Payable experience.
• Solid accounting foundation across transactions, reconciliations, and financial systems.
• Strong Excel skills, including PivotTables.
• Experience in a nonprofit environment required.
• QuickBooks experience is helpful.
• Sage Intacct and Bill.com experience are strong pluses.
• Audit support experience is a plus.