Finance Assistant: Payroll & Books | Sacramento

ADVANCE KIDS, INC.; Cameron Park (CA); On-site; USD 57,308,000 - 71,635,000; Full time

Benefits offered by this job

Employer-subsidized medical, dental &

Vision coverage

401(k) with employer contribution

PTO accrual

Separate paid sick time

Paid holidays

Annual performance-based compensation

Loyalty bonus every 5 years

Life & AD&D coverage

Tax-advantaged FSAs

Employee Assistance Program

Job summary

Advance Kids, Inc. is seeking a Finance Assistant to support our Finance Department in Sacramento, CA. The role focuses on accounting, payroll, and administrative tasks to maintain financial health and program support.

Strong QuickBooks and MS Office skills are essential, along with at least five years of bookkeeping experience. The position offers a full-time schedule with hourly pay of $20.00–$25.00, plus benefits.

Qualifications

• Minimum of five (5) years of bookkeeping and/or accounting experience.
• Strong working knowledge of QuickBooks.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize competing responsibilities and meet deadlines.
• Professional demeanor with excellent interpersonal skills.

Responsibilities

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks.
• Maintain accurate financial records and ensure accounting system integrity.
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments.
• Process vendor payments and resolve invoice, contract, and payment discrepancies.
• Reconcile vendor and customer accounts.
• Prepare monthly bank reconciliations for multiple accounts.
• Prepare bank deposits.
• Maintain petty cash and related records.
• Process semi-monthly payroll accurately and on time.
• Prepare final paychecks for employee terminations.
• Generate payroll reports and post payroll journal entries.
• Process employee expense reimbursements.
• Respond to employee payroll and billing questions.
• Prepare and submit 401(k) contributions.
• Verify employee benefit deductions and communicate discrepancies with Human Resources.
• Support the CFO with correspondence, document preparation, research, and information gathering.
• Coordinate general office administrative functions, including filing, copying, mailing, and record management.
• Answer and route incoming phone calls professionally.
• Maintain accounting files and annual record archiving.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Multitasking

Analytical skills

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Advance Kids, Inc. is seeking a Finance Assistant to support our Finance Department in Sacramento, CA. The role focuses on accounting, payroll, and administrative tasks to maintain financial health and program support.

Strong QuickBooks and MS Office skills are essential, along with at least five years of bookkeeping experience. The position offers a full-time schedule with hourly pay of $20.00–$25.00, plus benefits.