Senior Finance Assistant — Payroll & Accounting

ADVANCE KIDS, INC.; Sacramento (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

ADVANCE KIDS, INC. in Sacramento, CA is seeking a Finance Assistant to support the Finance Department and help manage day-to-day accounting tasks.

The role reports to the CFO and requires strong bookkeeping, payroll, and vendor/payable expertise to ensure accurate financial records and compliance with internal controls. The ideal candidate will be highly organized, capable of handling confidential information, and able to prioritize multiple deadlines while working with a collaborative

Qualifications

• High school diploma or equivalent.
• Minimum of five (5) years of bookkeeping and/or accounting experience.
• Strong working knowledge of QuickBooks.
• Proficiency in Microsoft Office, including Excel and Word.
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize competing responsibilities and meet deadlines.
• Professional demeanor with excellent interpersonal skills.

Responsibilities

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks.
• Maintain accurate financial records and ensure accounting system integrity.
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments.
• Process vendor payments and resolve invoice, contract, and payment discrepancies.
• Reconcile vendor and customer accounts.
• Prepare monthly bank reconciliations for multiple accounts.
• Prepare bank deposits.
• Maintain petty cash and related records.
• Process semi-monthly payroll accurately and on time.
• Prepare final paychecks for employee terminations.
• Generate payroll reports and post payroll journal entries.
• Process employee expense reimbursements.
• Respond to employee payroll and billing questions.
• Prepare and submit 401(k) contributions.
• Verify employee benefit deductions and communicate discrepancies with Human Resources.
• Support the CFO with correspondence, document preparation, research, and information gathering.
• Prepare reports and other financial documentation.
• Coordinate general office administrative functions, including filing, copying, mailing, and record management.
• Answer and route incoming phone calls professionally.
• Maintain accounting files and annual record archiving.
• Set up accounting files for each new fiscal year.
• Maintain the highest level of confidentiality regarding company, employee, and client information.
• Prioritize multiple projects while meeting deadlines.
• Demonstrate accountability, professionalism, adaptability, and collaborative teamwork.
• Perform additional duties as assigned.

Skills

Bookkeeping

Accounting

Payroll processing

Accounts payable/receivable

Bank reconciliations

Confidentiality

Time management

Communication skills

Attention to detail

Interpersonal skills

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

ADVANCE KIDS, INC. in Sacramento, CA is seeking a Finance Assistant to support the Finance Department and help manage day-to-day accounting tasks.

The role reports to the CFO and requires strong bookkeeping, payroll, and vendor/payable expertise to ensure accurate financial records and compliance with internal controls. The ideal candidate will be highly organized, capable of handling confidential information, and able to prioritize multiple deadlines while working with a collaborative