Senior Finance Assistant: Payroll & GL Expert

ADVANCE KIDS, INC.; Elverta (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with employer contribution

PTO accrual

Paid holidays

Annual performance-based compensation

Loyalty bonus every 5 years

Life & AD&D coverage

FSAs

Employee Assistance Program

Job summary

Advance Kids, Inc. seeks an experienced Finance Assistant to join the Finance Department in Sacramento, CA. The role focuses on accounting, payroll, and administrative support to ensure accurate financial health for our mission-driven programs.

Ideal candidates have the requisite bookkeeping background, strong QuickBooks skills, and the ability to manage multiple tasks with confidentiality and professionalism in a fast-paced environment.

Qualifications

• High school diploma or equivalent
• Minimum of five (5) years of bookkeeping and/or accounting experience
• Strong working knowledge of QuickBooks
• Proficiency in Microsoft Office, including Excel and Word
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Ability to prioritize competing responsibilities and meet deadlines
• Professional demeanor with excellent interpersonal skills

Responsibilities

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks
• Maintain accurate financial records and ensure accounting system integrity
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments
• Process vendor payments and resolve invoice, contract, and payment discrepancies
• Reconcile vendor and customer accounts
• Prepare monthly bank reconciliations for multiple accounts
• Prepare bank deposits
• Maintain petty cash and related records
• Process semi-monthly payroll accurately and on time
• Prepare final paychecks for employee terminations
• Generate payroll reports and post payroll journal entries
• Process employee expense reimbursements
• Respond to employee payroll and billing questions
• Prepare and submit 401(k) contributions
• Verify employee benefit deductions and communicate discrepancies with Human Resources
• Support the CFO with correspondence, document preparation, research, and information gathering
• Prepare reports and other financial documentation
• Coordinate general office administrative functions, including filing, copying, mailing, and record management
• Answer and route incoming phone calls professionally
• Maintain accounting files and annual record archiving
• Set up accounting files for each new fiscal year
• Maintain the highest level of confidentiality regarding company, employee, and client information
• Prioritize multiple projects while meeting deadlines
• Demonstrate accountability, professionalism, adaptability, and collaborative teamwork
• Perform additional duties as assigned

Skills

Organizational skills

Analytical skills

Problem-solving skills

Written and verbal communication

Confidentiality

Time management

Interpersonal skills

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Advance Kids, Inc. seeks an experienced Finance Assistant to join the Finance Department in Sacramento, CA. The role focuses on accounting, payroll, and administrative support to ensure accurate financial health for our mission-driven programs.

Ideal candidates have the requisite bookkeeping background, strong QuickBooks skills, and the ability to manage multiple tasks with confidentiality and professionalism in a fast-paced environment.