Finance Assistant

Advance Kids Group; Rancho Cordova (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) with employer contribution

PTO accrual

Paid holidays

Job summary

Advance Kids Group is seeking a Finance Assistant to join the Finance Department in Sacramento, CA. The role supports accounting, payroll, and administrative tasks, ensuring accuracy and confidentiality across financial operations.

The ideal candidate has five years of bookkeeping experience, strong QuickBooks and MS Office skills, and the ability to manage multiple priorities in a fast-paced environment. This is an on-site position with full benefits and a collaborative leadership team.

Qualifications

• High school diploma or equivalent required.
• Minimum of five (5) years of bookkeeping and/or accounting experience.
• Experience with QuickBooks and MS Office (Excel, Word).
• Experience handling AP/AR, payroll, and bank reconciliations.
• Ability to maintain confidentiality and strong communication skills.

Responsibilities

• Process daily accounts payable, accounts receivable, and GL transactions in QuickBooks.
• Maintain accurate financial records and integrity of accounting systems.
• Process vendor payments and resolve invoice discrepancies.
• Prepare monthly bank reconciliations and deposits; manage petty cash.
• Process semi-monthly payroll; handle employee reimbursements and 401(k) contributions.
• Support CFO with reports, correspondence, and records management.

Skills

Bookkeeping

Microsoft Excel

Microsoft Word

Accounts payable

Accounts receivable

Payroll processing

Bank reconciliations

Confidentiality

Communication

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

Finance AssistantFinance Department | Sacramento, CAPay Info: $20 - $25 per hourJoin a team that changes lives every day.At Advance Kids, we believe every individual deserves the opportunity to live a meaningful, fulfilling life. For more than 25 years, we have provided innovative residential, clinical, educational, and crisis intervention services for children, teens, and adults with autism spectrum disorder and developmental disabilities. Our mission is simple: to improve quality of life through compassionate, individualized support and evidence-based care.We are seeking a dedicated Finance Assistant to support our Finance Department. This is an opportunity to work alongside a collaborative leadership team that values integrity, accountability, professionalism, and operational excellence. In this role, you'll help ensure the financial health of the organization while supporting the programs that make our mission possible.Position SummaryThe Finance Assistant reports directly to the Chief Financial Officer (CFO) and serves as a key member of the Finance Department. This position is responsible for a broad range of accounting, bookkeeping, payroll, administrative, and executive support functions while maintaining the highest level of professionalism, accuracy, and confidentiality. The ideal candidate is highly organized, detail-oriented, self-motivated, and capable of managing multiple priorities in a fast-paced environment.QualificationsRequiredHigh school diploma or equivalentMinimum of five (5) years of bookkeeping and/or accounting experienceStrong working knowledge of QuickBooksProficiency in Microsoft Office, including Excel and WordExperience processing accounts payable, accounts receivable, payroll, and bank reconciliationsExcellent organizational, analytical, and problem-solving skillsStrong written and verbal communication skillsAbility to maintain strict confidentialityAbility to prioritize competing responsibilities and meet deadlinesProfessional demeanor with excellent interpersonal skillsPhysical RequirementsAbility to sit, stand, reach, stoop, and move throughout an office environmentAbility to lift and carry up to 30 poundsNormal visual, hearing, and verbal communication abilitiesAbility to work extensively on a computerAbility to travel locally by automobile as neededPre-Employment RequirementsSuccessful criminal background checkReference verificationEducation verificationWhat You'll DoAccounting & Financial ManagementProcess daily accounts payable, accounts receivable, and general ledger transactions using QuickBooksMaintain accurate financial records and ensure accounting system integrityAnalyze vendor invoices and expense reports, assigning appropriate accounts and departmentsProcess vendor payments and resolve invoice, contract, and payment discrepanciesReconcile vendor and customer accountsPrepare monthly bank reconciliations for multiple accountsPrepare bank depositsMaintain petty cash and related recordsPayroll & Benefits AdministrationProcess semi-monthly payroll accurately and on timePrepare final paychecks for employee terminationsGenerate payroll reports and post payroll journal entriesProcess employee expense reimbursementsRespond to employee payroll and billing questionsPrepare and submit 401(k) contributionsVerify employee benefit deductions and communicate discrepancies with Human ResourcesAdministrative & Executive SupportSupport the CFO with correspondence, document preparation, research, and information gatheringPrepare reports and other financial documentationCoordinate general office administrative functions, including filing, copying, mailing, and record managementAnswer and route incoming phone calls professionallyMaintain accounting files and annual record archivingSet up accounting files for each new fiscal yearProfessional ResponsibilitiesMaintain the highest level of confidentiality regarding company, employee, and client informationPrioritize multiple projects while meeting deadlinesDemonstrate accountability, professionalism, adaptability, and collaborative teamworkPerform additional duties as assignedCompensation$20.00 - $25.00 per hourBenefits:Employer-subsidized medical, dental & vision coverage401(k) with employer contributionPTO accrualSeparate paid sick timePaid holidaysAnnual performance-based compensation growth potentialLoyalty bonus every 5 yearsLife & AD&D coverage at no cost to youTax-advantaged healthcare & dependent care FSAsComprehensive Employee Assistance Program (100% employer-funded)Why Advance Kids?At Advance Kids, every role contributes to our mission of improving the lives of children, teens, and adults with developmental disabilities. While this position works behind the scenes, the accuracy and integrity of our financial operations directly support the life-changing services we provide. If you're looking for an opportunity where your expertise, attention to detail, and commitment to excellence truly matter, we'd love to have you on our team.Apply Today and Help Us Change Lives.