Finance Operations Specialist (QuickBooks & Payroll)

ADVANCE KIDS, INC.; Elverta (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) employer match

PTO accrual

Paid sick time

Paid holidays

Growth potential

Loyalty bonus

Life and AD&D

FSAs

Employee assistance program

Job summary

Advance Kids, INC. is seeking a meticulous Finance Assistant to support our Finance Department in Sacramento, CA. This full-time role handles daily accounting tasks, payroll, and administrative support, contributing to accurate financial reporting and compliance.

You’ll work with a collaborative leadership team dedicated to integrity, professionalism, and excellence in service delivery. Ideal candidates bring strong bookkeeping experience, QuickBooks expertise, and proficiency in MS Office, plus

Qualifications

• High school diploma or equivalent
• Minimum of five (5) years of bookkeeping and/or accounting experience
• Strong working knowledge of QuickBooks
• Proficiency in Microsoft Office, including Excel and Word
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Ability to prioritize competing responsibilities and meet deadlines
• Professional demeanor with excellent interpersonal skills

Responsibilities

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks
• Maintain accurate financial records and ensure accounting system integrity
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments
• Process vendor payments and resolve invoice, contract, and payment discrepancies
• Reconcile vendor and customer accounts
• Prepare monthly bank reconciliations for multiple accounts
• Prepare bank deposits
• Maintain petty cash and related records
• Process semi-monthly payroll accurately and on time
• Prepare final paychecks for employee terminations
• Generate payroll reports and post payroll journal entries
• Process employee expense reimbursements
• Respond to employee payroll and billing questions
• Prepare and submit 401(k) contributions
• Verify employee benefit deductions and communicate discrepancies with Human Resources
• Support the CFO with correspondence, document preparation, research, and information gathering
• Prepare reports and other financial documentation
• Coordinate general office administrative functions, including filing, copying, mailing, and record management
• Answer and route incoming phone calls professionally
• Maintain accounting files and annual record archiving
• Set up accounting files for each new fiscal year
• Maintain the highest level of confidentiality regarding company, employee, and client information
• Prioritize multiple projects while meeting deadlines
• Demonstrate accountability, professionalism, adaptability, and collaborative teamwork
• Perform additional duties as assigned

Skills

Bookkeeping

Accounting

QuickBooks

MS Office

Accounts payable/receivable

Payroll processing

Confidentiality

Multitasking

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Office

Job description

Advance Kids, INC. is seeking a meticulous Finance Assistant to support our Finance Department in Sacramento, CA. This full-time role handles daily accounting tasks, payroll, and administrative support, contributing to accurate financial reporting and compliance.

You’ll work with a collaborative leadership team dedicated to integrity, professionalism, and excellence in service delivery. Ideal candidates bring strong bookkeeping experience, QuickBooks expertise, and proficiency in MS Office, plus