Finance Assistant (Part-time Employment)

Global Kids; New York (NY); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Paid vacation days

Personal day

Sick days

PEO employee discounts

Job summary

Global Kids is seeking a Finance Assistant to support the Accounts Payable function in a part-time role in New York. The position involves processing invoices, maintaining vendor records, and ensuring proper approvals for timely payments.

The ideal candidate is pursuing a Bachelor's in Accounting/Finance or related field, with prior office or bookkeeping experience and strong Excel/Outlook skills. Experience with Sage Intacct or Ramp is a plus.

Qualifications

• Currently pursuing or enrolled in a Bachelor’s degree in Accounting, Finance, or a related field
• Prior office, administrative, data entry, or bookkeeping experience is preferred
• Experience with accounts payable is a plus
• Basic understanding of bookkeeping and accounting principles
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong organizational and time management skills
• Ability to maintain confidentiality and handle sensitive financial information
• Effective written and verbal communication skills
• Experience with Sage Intacct and/or Ramp is a plus

Responsibilities

• Review invoices and expense documentation for accuracy, completeness, and required approvals.
• Verify account coding and supporting documentation before processing.
• Enter vendor invoices into Ramp Bill Pay.
• Record and apply payments in Sage Intacct.
• Maintain organized vendor files and accounts payable records.
• Assist with vendor statement reconciliations and follow up on outstanding items.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with maintaining monthly accounts payable files and supporting documentation.
• Ensure compliance with organizational policies, procedures, and internal controls.
• Perform administrative and finance-related duties as assigned.

Skills

Organizational skills

Time management

Confidentiality

Communication skills

Data entry

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Excel

Word

Outlook

Sage Intacct

Ramp

Job description

Global Kids’ (GK) mission is to educate, inspire, and mobilize youth to become global citizens who are positively engaged in the world and are prepared for their future. Over its 36-year history, the organization has engaged thousands of young people in its’ innovative youth development programs that promote global awareness and action; building their agency to affect change in their community and beyond.

Global Kids, Inc. is seeking a detail-oriented, organized Finance Assistant to support the Accounts Payable function within the Finance Department. This part-time position is responsible for processing invoices, maintaining vendor records, ensuring proper approvals are obtained, and supporting accurate and timely payment processing. Reporting to the Finance Manager, this position is ideal for an individual seeking to gain practical experience in accounting and nonprofit finance.

Responsibilities

• Review invoices and expense documentation for accuracy, completeness, and required approvals.
• Verify account coding and supporting documentation before processing.
• Enter vendor invoices into Ramp Bill Pay.
• Record and apply payments in Sage Intacct.
• Maintain organized vendor files and accounts payable records.
• Assist with vendor statement reconciliations and follow up on outstanding items.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with maintaining monthly accounts payable files and supporting documentation.
• Ensure compliance with organizational policies, procedures, and internal controls.
• Perform administrative and finance-related duties as assigned.

Qualifications

• Currently pursuing or enrolled in a Bachelor’s degree in Accounting, Finance, or a related field
• Prior office, administrative, data entry, or bookkeeping experience is preferred.
• Experience with accounts payable is a plus.
• Basic understanding of bookkeeping and accounting principles.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Effective written and verbal communication skills.
• Experience with Sage Intacct and/or Ramp is a plus.

Schedule

• Part-time position: approximately 20-25 hours per week.

Compensation and Benefits:

This part-time nonexempt position pays $20.00 - $25.00 per hour. GK also offers paid vacation days, one personal day, and sick days. GK staff also have access to retail discounts and other benefits through our Professional Employer Organization (PEO).

Global Kids, Inc. is an equal opportunity employer. We are committed to a policy of equal treatment and opportunity and do not discriminate against employees or applicants for employment based on race, sex, color, national origin, religion, age, citizenship, mental or physical handicap or disability, marital status, sexual orientation, pregnancy, military or veteran status or any other characteristic protected by law. We continue to support and promote equal employment opportunity, human dignity, and racial, ethnic, and cultural diversity.