Finance Assistant I (FT)

City of Brooklyn Park; Minneapolis (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

The City of Brooklyn Park is seeking a Finance Assistant I to support the Finance Director and Assistant Finance Director with administrative, financial, and customer service duties in municipal operations.

This role involves data entry, budget support, meeting coordination, records management, and assisting with financial books and public data requests, requiring accuracy, discretion, and strong organizational skills.

Responsibilities

• Provides administrative support including data entry, filing, copying, faxing, e-mailing, and drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy.
• Assists with the coordination and preparation of agendas and information packets, checking materials for correctness in terms of order of documents, format/layout, and proofreading.
• May perform other department-specific administrative duties including transcription, scheduling, notifications, database maintenance, budget preparation and maintenance, and processing of confidential information.
• Compose documents and edit written material using computer word processing software, from dictation or written copy.
• Oversee system and correspondence to public on behalf of department.
• Perform clerical duties using software programs, including POS, word processing, spreadsheets, and databases.
• Provide meeting support for Budget Advisory Commission.
• Prepare, process, and distribute mail.
• Monitor and order office supplies.
• Collect, organize, and maintain department data, projects, and files; file documentation in central filing and electronic records systems.
• Help ensure Finance information, policies, and procedures are updated on the intranet and city website.
• Help create published financial books such as the Budget Book, CIP and CEP books.
• Complete public data requests.
• Provide financial training to other city departments.
• Coordinate, create and submit all mandatory annual filings and certifications.
• Assist with completion of workers' compensation, liability & property insurance applications.
• Perform other duties as assigned.

Job description

Position Summary

The Finance Assistant I is responsible for performing a variety of administrative, financial, clerical and customer service duties to support the Finance Director and Assistant Finance Director.

Essential Duties And Responsibilities

• Provides administrative support including data entry, filing, copying, faxing, e-mailing, and drafting, proofing, typing, and editing various correspondence and reports with efficiency and accuracy.
• Assists with the coordination and preparation of agendas and information packets, checking materials for correctness in terms of order of documents, format/layout, and proofreading (grammar, spelling, etc.).
• May perform other department‑specific administrative duties including transcription, scheduling, hardcopy/electronic notifications, database maintenance, budget preparation and maintenance, deposit reconciliation/cash handling, check request/expense report processing, processing of confidential information, meeting coordination.
• Compose documents and edit written material using computer word processing software, from dictation or written copy.
• Oversee system and correspondence to public on behalf of department.
• Perform clerical duties using a variety of software programs, including but not limited to point-of-sale, word processing, spreadsheets, and database programs.
• Provide meeting support for such groups as Budget Advisory Commission.
• Prepare, process, and distribute in-coming and out-going mail.
• Monitor and order office supplies.
• Collect, organize, and maintain department data, projects, and other files. File documentation in the City’s central filing system and electronic records management system according to approved Records Retention Schedule and other approved procedures.
• Help ensure Finance information, policies, and procedures are updated on the intranet and city website.
• Help create the published financial books such as the Budget Book, CIP and CEP books.
• Complete public data requests.
• Provide financial training to other city departments.
• Coordinate, create and submit all mandatory annual filings and certifications.
• Assist with completion of worker's compensation, liability & property insurance applications.
• Perform other duties as assigned.

Minimum And Desired Qualifications

Education