Account Clerk II

City of Kingsburg; Kingsburg (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Kingsburg is seeking a detail-oriented clerical professional to support financial and statistical record keeping in the city administration. The role involves assisting customers, processing payments, payroll, invoicing, and maintaining accurate records under the supervision of the City Clerk.

Responsibilities include liaising with departments, posting to General Ledger, handling licenses, and supporting grants or special projects as needed.

Qualifications

• Education required: High school graduation or GED.
• Experience required: Three (3) years of clerical experience in financial or statistical record keeping.
• Knowledge: basic mathematics, record keeping principles and techniques, filing principles and techniques, basic spelling, punctuation, and grammar, modern office methods and procedures, computers and related software.

Responsibilities

• Assist customers and answer questions from the public or direct to appropriate department.
• Process and deposit payments, balance cash drawer, and post to General Ledger.
• Verify vendor invoices and post activity to General Ledger.
• Process biweekly payroll and prepare quarterly and annual payroll reports.
• Process billings for City services and other receivables and follow up on collections.
• Maintain financial schedules and read data from compute printouts.
• Maintain records and files; perform general clerical duties; answer routine correspondence.
• Operate calculators, computers and other office machines used for financial transactions.
• Process and maintain City business licenses under general supervision of City Clerk.
• Provide administrative support for Fire and Police departments.
• Assist with grants and special projects.

Skills

Basic mathematics

Record keeping

Filing

Spelling and grammar

Modern office methods

Computers and software

Education

High school diploma or GED

Job description

Minimum Qualifications:

Education:High school graduation or GED equivalent.

Experience:Three (3) years of clerical experience in financial or statistical record keeping.

Duties:

• Assists customers; answers questions from the public or directs questioner to appropriate department.
• May accept, generate receipts for and deposit payments; balances cash drawer; maintain records of cash receipts and tie to bank deposits; post to General Ledger.
• May verify vendor invoices and process them for payment and post activity to General Ledger.
• May process biweekly payroll and prepare quarterly and annual payroll reports, using data from computer printouts.
• May process billings for City services and other receivables, including follow-up collection procedures (i.e., Small Claims Court or Credit Bureau).
• Maintains various financial schedules. Reads and extracts data from compute printouts.
• Maintains necessary records and files; does general clerical work as assigned; answers routine correspondence.
• Operates calculator, computer and other standard office machines used in connection with financial transactions
• Processes and maintains City business licenses under general supervision of City Clerk.
• May provide other administrative duties for the Fire and Police department.
• May assist in working on grants and special projects.
• Other related duties as assigned.

Knowledge of:

Basic mathematics; record keeping principles and techniques; filing principles and techniques; basic spelling, punctuation, and grammar; modern office methods and procedures. Computers and related software.

Ability to:

• Follow detailed oral instructions and procedures.
• Read and interpret written instructions.
• Maintain accurate records.
• Make arithmetical computations rapidly and accurately.
• Type and operate standard office machines.
• Establish and maintain effective working relationships with other employees and the public.