Finance Assistant/Executive Assistant

Burnett Staffing Specialists; Austin (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

Burnett Staffing Specialists in Austin, Texas is seeking a Finance Assistant/Executive Assistant to support daily operations efficiently. This role involves managing financial documents, executing billing processes, and providing administrative support to executive staff.

The ideal candidate will have 1–5 years of office experience, excellent client service skills, and proficiency in Microsoft 365 applications. Attention to detail and organizational skills are essential for this position.

Qualifications

• 1–5 years of professional office experience.
• Strong attention to detail is necessary.
• Experience with Microsoft 365 preferred.

Responsibilities

• Manage monthly billing and statement processes.
• Scan, file, and organize financial documents.
• Enter and maintain data across multiple databases.
• Process tax returns and audit reports.
• Coordinate with vendors and visitors.

Skills

Strong client service and interpersonal communication skills

Highly organized with strong attention to detail

Proficient in Microsoft 365 (Outlook, Teams)

Excel and SharePoint experience

Job description

Finance Assistant/Executive Assistant

Position Overview

The Operations Assistant plays a key role in supporting day-to-day operations and ensuring the efficiency of internal processes. This position requires attention to detail, professionalism, and a proactive approach to administrative and operational support.

Responsibilities

• Manage and execute monthly billing and statement processes
• Scan, file, and organize financial documents
• Enter and maintain data across multiple firm databases
• Process tax returns and audit reports as needed
• Prepare and manage various mailings, including Regular, Certified, Overnight, and local deliveries
• Operate office equipment (computers, scanners, copiers, postage machines)
• Greet clients, support executive staff, and coordinate with vendors and visitors
• Analyze data to assist with inquiries from clients, vendors, and the public
• Maintain inventory and restock office supplies and snacks
• Monitor and distribute firm email and fax communications
• Conduct daily end-of-day runs to the post office and bank, as required
• Reconcile courier and local delivery service statements monthly
• Coordinate recognition efforts for employee birthdays and anniversaries
• Provide training to new Operations team members on front office protocols
• Support facilities management tasks
• Assist with ad hoc administrative projects

Qualifications

• 1–5 years of professional office experience
• Strong client service and interpersonal communication skills
• Highly organized with strong attention to detail
• Proficient in Microsoft 365 (Outlook, Teams); Excel and SharePoint experience strongly preferred