Finance Assistant

Thomas Lyte; United States; Hybrid; USD 32,000 - 42,000; Part time

Benefits offered by this job

Private healthcare

Company bonus scheme

Hybrid working

Pension scheme

Job summary

Thomas Lyte is seeking a Finance Assistant to support our Finance Department with the purchase ledger, invoices, and credit notes. The role focuses on accurate processing and timely supplier payments within GBP and foreign currencies, and will contribute to continuous improvement across the finance function.

You will work in a small, collaborative team with hybrid working, including occasional meetings in London and visits to our workshops.

Qualifications

• Experience in processing invoices and credit notes in GBP and currencies.
• Ability to match invoices to purchase orders and code correctly.
• Strong numerical and data entry accuracy essential.
• Experience in manufacturing sector desirable but not required.

Responsibilities

• Accurate processing of invoices and credit notes and matching to PO where applicable.
• Set up new suppliers and verify supplier bank details.
• Reconcile purchase ledger accounts and support payments.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Numerical proficiency

Tools

Sage finance

Job description

The Role Thomas Lyte invites applications for a Finance Assistant to assist our Finance Department in the operation of the purchase ledger, ensuring accurate and timely processing of invoices and credit notes, enabling supplier payment terms to be met. As part of our continuous improvement, the role will be an important part in identifying and driving transformation within the finance function, in order to streamline and maximise resources. Operating within a compact organisation, a strong team spirit is essential, with a readiness to flex across various tasks. Effective communication with various departments within the organisation and external stakeholders is also key aspect of this role. In return, we offer a competitive salary, an annual bonus, private medical cover, and attractive long-term incentives. Hours of Work & Location 21 hours per week, with a degree of flexibility required to meet the demands of the business. We have adopted hybrid working across the team; the role will be primarily remote, with occasional meetings in SW London and twice monthly visits to our state-of-the-art workshops in East London (Hainault IG6)

Company Culture

• Our team's passion, drive and commitment are at the heart of our success and growth We embrace new ideas, innovation and change is the key to success The diverse network of talents nurtured across all departments, gives us all the tools required to meet our objectives and goals A varied, fast paced, high energy working environment, built on the trust and support of colleagues Responsibilities Accurate processing of invoices and credit notes in both GBP and foreign currencies, ensuring they are matched to purchase orders where applicable and coded to the correct nominal ledger code. Setting up new suppliers on the system and verifying supplier bank details. Performing the reconciliation of Purchase Ledger accounts with supplier statements and payments. Timely identification and resolution of queries, such as price and quantity variances, involving liaison by phone or written communication with internal staff and external suppliers.
• Assisting with preparation of weekly payment runs. Supporting Finance Department in streamlining purchase ledger processes. Assisting with preparing for the quarter-end and year-end accounts, including write off of old POs. Processing staff expense claims. Any other ad hoc duties as allocated by the Finance Department.
• Skills and Experience Proficient in grasping concepts and able to problem solve effectively. Meticulous attention to detail, maintaining precision and upholding the highest quality standards consistently. Thrives under pressure, and able to meet strict deadlines in a fast-paced environment. Effective time management, able to prioritise tasks strategically, and maintain commercial awareness. Excellent administration, numerical and analytical skills. Good communication skills, both verbal and written, with the ability to build and maintain good relationships with others, including internal and external stakeholders. Competent IT skills. Relevant experience with data input, administration and accounts payable. Experience in manufacturing industry is desirable. Knowledge of Sage finance products is essential. Personality & Attributes Driven, motivated, and exhibiting a high level of enthusiasm and drive. Exceptional attention to detail, ensuring precision and accuracy in all activities. Displays a hands-on and adaptable working style, effectively navigating various tasks and challenges. Proactive, strong initiative, and commercial awareness. A collaborative team player with excellent communication skills. Benefits Competitive salary package and access to a wide range of company benefits including private healthcare Company bonus scheme Hybrid working Auto-enrolment Pension scheme