Accounts Assistant

Paula Rosa Manhattan; Delaware; On-site; USD 37,000 - 56,000; Full time

Benefits offered by this job

Study support

Holiday allowance + bank holidays

Health cash plan

Life assurance

SMART pension

Bike2Work

Employee discount on kitchens and home

Pension

Job summary

PRM Furniture, trading as Paula Rosa Manhattan, is seeking an organised Accounts Assistant to join our Finance team and help ensure supplier and subcontractor payments are accurate, timely and compliant.

Reporting to the Financial Controller, you'll manage the purchase ledger end-to-end, process invoices, monitor CIS and VAT requirements, and contribute to cash forecasts and month-end reporting. A high level of accuracy and good Excel skills are essential.

Qualifications

• Proven experience in an accounts payable or purchase ledger role
• Experience with subcontractor payments and CIS
• Experience preparing cash forecasts and reporting to management
• High level of accuracy and attention to detail
• Good organisation and ability to meet deadlines
• Excel proficiency including formulas and pivot tables

Responsibilities

• Processing subcontractor payments in line with CIS, VAT reverse charge and IR35 regulations
• Processing supplier invoices via 3-way match
• Posting subcontractor work to payables ledger and approval per matrix
• Preparing weekly cash forecasts and payment proposals
• Reconciling direct debits and supplier statements to the general ledger
• Reviewing expenses and raising weekly payments
• Supporting month-end bank reconciliation
• Closing PO and AP ledgers with audit trail
• Producing month-end AP ageing and GRNI reports
• Monitoring aged liabilities over six months for VAT adjustments
• Writing process notes to support continuity and training

Skills

Attention to detail

High-volume invoice processing

CIS knowledge

VAT reverse charge

IR35 knowledge

Cash forecasting

Organisation

Communication

Education

GCSEs in Maths and English

AAT (part-qualified) or working towards ACCA/CIMA

Tools

Excel

ERP systems

Job description

About us

PRM Furniture (Paula Rosa Manhattan) is a kitchen manufacturer based in Lancing, West Sussex. We design, manufacture and install kitchens for customers across the housing sector. We also have a beautiful retail showroom located on site, adjacent to our factory and offices. We're looking for an organised, detail-focused Accounts Assistant to join our Finance team and help keep our supplier and subcontractor payments accurate, timely and compliant.

The role

Reporting to the Financial Controller, you'll look after the purchase ledger from start to finish, making sure our suppliers and subcontractors are paid correctly and on time. You'll work within CIS, VAT reverse charge and IR35 rules and support weekly cash forecasting and month-end reporting. You'll work closely with Procurement, Contract Managers and the wider Finance team.

Key responsibilities

• Processing subcontractor payments in line with CIS, VAT reverse charge and IR35 regulations, and maintaining accurate HMRC records
• Processing supplier invoices via 3-way match, keeping accounts within credit limits and preventing duplicate payments or overpayments
• Making sure subcontractor work is posted to the payables ledger and approved in line with our approval matrix
• Preparing weekly cash forecasts and payment proposals, and explaining them to senior management
• Setting up and reconciling direct debits, and reconciling supplier statements to the general ledger
• Reviewing and authorising expenses in line with company policy, and raising weekly payments
• Processing cash and credit card transactions to support month-end bank reconciliation
• Closing the PO and AP ledgers to the finance timetable with a clear audit trail
• Producing and explaining month-end reports, including AP ageing and GRNI
• Monitoring aged liabilities over six months for VAT adjustments
• Writing clear process notes to support continuity and train colleagues

What we're looking for

• Proven experience in an accounts payable or purchase ledger role, including high-volume invoice processing via 3-way match
• Experience of subcontractor payments and familiarity with CIS
• Experience preparing cash forecasts and reporting them to management
• A high level of accuracy and strong attention to detail
• Good organisation, with the ability to manage daily, weekly and period-end deadlines
• Confidence using accounting/ERP systems and Excel (reconciliations, formulas, pivot tables)
• Clear communication, including explaining financial information to non-finance colleagues
• The confidence to raise queries and challenge non-compliant approvals
• An eye for improving invoice and payment processes
• GCSEs (or equivalent) in Maths and English
• Part-qualified AAT, or working towards AAT, ACCA or CIMA

It would be great if you also have

• Experience in a manufacturing or construction-related environment
• Hands-on experience of VAT reverse charge and IR35 status determinations for subcontractors
• Experience of period-end close and audit support
• Knowledge of GRNI processes and aged liability VAT adjustments
• Experience of direct debit administration and credit card reconciliation

What we offer

• Study support may be available after a qualifying period, for those working towards AAT, ACCA or CIMA
• 25 days' holiday rising with service plus 8 bank holidays Holiday purchase up to 6 weeks Health cash plan EAP Life assurance at 2 basic salary SMART pension EV salary sacrifice (after 6 months) Bike2Work Employee discount on kitchens and appliances.