Finance and Operations Associate

Girls Inc. of Worcester; Worcester (MA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401K

Tuition reimbursement

Flexible spending account (FSA)

Employee Assistance Program (EAP)

Paid holidays

Paid wellness week

Flexible/remote work options

Professional development opportunities

Job summary

Girls Inc. of Worcester is seeking a versatile finance and administrative professional to support payroll, bookkeeping, and daily operations. You will maintain payroll and financial records, assist with grant reporting, vendor invoicing, and A/P/A/R tasks, and help coordinate facility rentals and events.

The role also covers front desk support and data reporting for multiple teams. Ideal candidates have 2+ years in bookkeeping/payroll, experience with QuickBooks and Excel, and a commitment to

Qualifications

• Associate’s degree or equivalent experience in accounting, finance, business administration, or related field preferred.
• Minimum of 2 years of experience in bookkeeping, payroll, or administrative operations.
• Experience with accounting software (QuickBooks or similar) and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Commitment to the mission and values of Girls Inc.
• Must be able to pass a CORI/SORI background check with fingerprinting (cost covered by applicant $30-50)
• Must be able to gain and maintain CPR & First Aid certification.

Responsibilities

• Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.
• Maintain employee payroll records and supporting documentation.
• Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.
• Collect, track, and deposit cash receipts from programs and facility rentals.
• Maintain accurate and up-to-date financial records.
• Assist the Finance Director with audit preparation, including gathering documentation and schedules.
• Support grant financial tracking and reporting requirements.
• Ensure compliance with internal financial policies, procedures, and controls.
• Safeguard all confidential financial and employee information.
• Provide general administrative support and front desk backup as needed.
• Coordinate facility rentals in collaboration with the Director of Facilities.
• Communicate with rental clients regarding scheduling, logistics, and expectations.
• Ensure rental agreements, payments, and tracking are completed accurately and timely.
• Support coordination of rental space setup to ensure readiness.
• Support data tracking and reporting for finance, development, and operations teams.
• Assist with reports for funders, board materials, and internal use.
• Contribute to maintaining accurate organizational data for decision-making.
• Support organization-wide events, including occasional evening and weekend activities.
• Assist with event setup, supply preparation, and breakdown.
• Provide light organization of shared spaces to ensure safety and accessibility.
• Perform other duties as assigned to support organizational operations
• Maintain reliable personal transportation for travel to program locations and events.
• Maintain HR, payroll, and financial records in compliance with applicable regulations.
• Uphold strict confidentiality and professional standards.
• Represent the organization with professionalism, courtesy, and cultural responsiveness.

Skills

Attention to detail

Communication

Customer service

Time management

Teamwork

Independence

Education

Associate’s degree or related field (accounting/finance/business)

Tools

QuickBooks

Microsoft Excel

Job description

Responsibilities:

• Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.
• Maintain employee payroll records and supporting documentation.
• Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.
• Collect, track, and deposit cash receipts from programs and facility rentals.
• Maintain accurate and up-to-date financial records.
• Assist the Finance Director with audit preparation, including gathering documentation and schedules.
• Support grant financial tracking and reporting requirements.
• Ensure compliance with internal financial policies, procedures, and controls.
• Safeguard all confidential financial and employee information.

Finance and Bookkeeping

• Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.
• Maintain employee payroll records and supporting documentation.
• Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.
• Collect, track, and deposit cash receipts from programs and facility rentals.
• Maintain accurate and up-to-date financial records.
• Assist the Finance Director with audit preparation, including gathering documentation and schedules.
• Support grant financial tracking and reporting requirements.
• Ensure compliance with internal financial policies, procedures, and controls.
• Safeguard all confidential financial and employee information.

Administrative and Operational Support

• Provide general administrative support, including data entry, filing, and recordkeeping.
• Serve as backup front desk support as needed, including answering phones, greeting visitors, processing payments, and responding to registration inquiries.
• Maintain office systems such as printers/copiers, including supply ordering and inventory tracking.
• Manage office and program supplies, including ordering, organizing, and restocking.
• Coordinate vending machine inventory, including ordering and monitoring stock levels.

Facilities and Rentals Coordination

• Coordinate facility rentals in collaboration with the Director of Facilities.
• Communicate with rental clients regarding scheduling, logistics, and expectations.
• Ensure rental agreements, payments, and tracking are completed accurately and timely.
• Support coordination of rental space setup to ensure readiness.

Data, Reporting & Organizational Support

• Support data tracking and reporting for finance, development, and operations teams.
• Assist with reports for funders, board materials, and internal use.
• Contribute to maintaining accurate organizational data for decision-making.

Events & General Support

• Support organization-wide events, including occasional evening and weekend activities.
• Assist with event setup, supply preparation, and breakdown.
• Provide light organization of shared spaces to ensure safety and accessibility.
• Perform other duties as assigned to support organizational operations
• Maintain reliable personal transportation for travel to program locations and events.

Compliance & Professional Standards

• Maintain HR, payroll, and financial records in compliance with applicable regulations.
• Uphold strict confidentiality and professional standards.
• Represent the organization with professionalism, courtesy, and cultural responsiveness.

Physical Requirements

• Walk up to one mile for event or program set up
• Safely lift and carry up to 25 lbs. for program setup and event materials.
• Other duties as assigned to support the team and organization.

Work Schedule:

Monday–Friday, 9:00 AM – 5:30 PM with a 30-minute unpaid lunch.

Schedule may adjust as needed to support facility rentals and organizational events, including occasional evenings and weekends.

Qualifications:

• Associate’s degree or equivalent experience in accounting, finance, business administration, or related field preferred.
• Minimum of 2 years of experience in bookkeeping, payroll, or administrative operations.
• Experience with accounting software (QuickBooks or similar) and Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.
• Commitment to the mission and values of Girls Inc.
• Must be able to pass a CORI/SORI background check with fingerprinting (cost covered by applicant $30-50)
• Must be able to gain and maintain CPR & First Aid certification.

Salary and Application Information:

Status: Full-Time, Non-Exempt

Pay Range: $20-26/hour based on experience

Benefits: Health, dental, vision, and life insurance. 401K, tuition reimbursement, flexible spending account (FSA), Employee Assistance Program (EAP), paid holidays, paid wellness week, flexible/remote work options, and professional development opportunities.

Responsible to:

Director of Finance

Organization:

Girls Inc. of Worcester is committed to a culture of equity, empowerment, and inclusion. We strongly encourage individuals from underrepresented backgrounds—including women, BIPOC individuals, LGBTQ+ individuals, and those with lived experiences reflective of the youth we serve to apply.