Girls on the Run Northeast Wisconsin: Operations Coordinator

Gotrsanantonio; Appleton (WI); Hybrid; USD 21,000 - 25,000; Part time

Benefits offered by this job

40 hours PTO

7 paid holidays

Mileage reimbursement

Hybrid work arrangement

Job summary

Girls on the Run Northeast Wisconsin is seeking an Operations Coordinator to ensure smooth day-to-day operations, donor and volunteer support, communications, and community outreach. The role blends administrative tasks with program support across the Appleton/Fox Valley region.

The ideal candidate will be highly organized, capable of managing multiple priorities, and passionate about empowering girls through a youth development program.

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• Experience in office administration, nonprofit operations, development/donor relations, or a related field.
• Familiarity with donor management/CRM systems (e.g., Pinwheel).
• Experience with Canva, Facebook business pages, and email marketing platforms (Constant Contact, Mailchimp).
• Excellent organizational skills with the ability to manage multiple projects and deadlines.
• Self-motivated and able to work independently with minimal supervision in a remote setting.
• Comfortable using cloud-based tools and video conferencing to stay connected with a hybrid team.
• High level of discretion when handling confidential donor and financial information.
• Valid driver's license and reliable transportation for occasional local travel to program sites and events.
• Ability to occasionally lift and transport program supplies (up to 40 lbs)

Responsibilities

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management
• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts
• Manage the organization's Facebook account, scheduling posts
• Create promotional graphics using Canva branded templates
• Manage and update email groups/lists (donors, volunteers, families)
• Organize and curate photos, reels, and stories for donor/community engagement
• Assemble and distribute electronic newsletter
• Serve as primary contact for area volunteer centers
• Maintain volunteer postings and requests
• Follow up with volunteer inquiries and maintain records
• Support volunteer communications, scheduling, event assignments
• Identify and coordinate participation in community events for recruitment
• Deliver and pick up supplies at program sites
• Assist with seasonal 5K day-of logistics
• Provide vendor/sponsor support, registration booth, merchandise, refreshments
• Participate in events outside standard hours during peak periods
• Support success with flexible hours and remote setup
• Provide travel to program sites as needed
• Support 40 hours/week cadence and PTO policy

Skills

Organizational skills

Attention to detail

Multi-tasking

Collaborative

Discretion

Education

Associate/Bachelor degree

Tools

Canva

Facebook

Email marketing platforms

Pinwheel CRM

Job description

Girls on the Run Northeast Wisconsin: Operations Coordinator

Application Deadline: 24 August 2026

Department: Council Operations

Employment Type: Part Time

Location: Girls on the Run Northeast Wisconsin

Reporting To: Tania Spofford, Executive Director

Compensation: $15.00 - $18.00 / hour

Description

Organizational Summary: Girls on the Run of Northeast Wisconsin is a nonprofit organization dedicated to empowering girls to recognize and activate their limitless potential. Through a fun, evidence-based youth development program that integrates physical activity and running, we help participants in grades 3-8 build confidence, develop healthy habits, and strengthen social, emotional, and physical skills. Committed to fostering an inclusive and supportive environment, Girls on the Run works to eliminate barriers to participation, promote diversity among staff and volunteers, and ensure all girls have access to programming that inspires them to navigate life’s challenges and boldly pursue their dreams.

Girls on the Run Northeast Wisconsin serves girls in Brown, Calumet, Door, Kewaunee, Manitowoc, Outagamie, Sheboygan, Waupaca, and Winnebago counties. Visit our website to learn more about our program and impact: https://www.girlsontherunnew.org/

Position Summary: The Operations Coordinator plays a vital role in ensuring the smooth day-to-day functioning of the organization. This position combines administrative operations, donor and development support, communications, volunteer coordination, community outreach, and light program support. Priorities will vary throughout the year, with increased time devoted to volunteer recruitment, donor support, communications, and event coordination during peak program and fundraising periods. The ideal candidate is highly organized, detail-oriented, comfortable managing multiple priorities, and passionate about supporting the organization's mission.

Key Responsibilities

Administrative Operations

• Manage project timelines and calendar coordination
• Maintain organizational databases and donor records
• Prepare reports, correspondence, and meeting materials
• Coordinate event logistics and registration processes
• Provide general administrative support to the Executive Director and program staff
• Ensure office efficiency and resource management

Development & Donor Support

• Track donations and maintain an accurate donor database
• Prepare donor acknowledgment letters and contribution reports
• Support the Executive Director's donor and sponsor stewardship efforts

Communications Support

• Manage the organization's Facebook account, scheduling 2 to 3 posts per week
• Create promotional graphics using Canva branded templates
• Manage and regularly update email groups/lists (donors, volunteers, participant families, community partners)
• Organize and curate photos, reels, and stories submitted by coaches and program staff for donor and community engagement
• Assemble and distribute electronic newsletter (template-based; content provided)

Volunteer Recruitment & Community Outreach

• Serve as the primary point of contact for area volunteer centers
• Maintain Girls on the Run (GOTR) volunteer opportunity postings and requests
• Follow up with volunteer inquiries and maintain volunteer records
• Support volunteer communications, scheduling, and event assignments
• Identify and coordinate participation in community events that support volunteer recruitment and organizational visibility

Program Support

• Deliver and pick up supplies at Girls on the Run program sites in the Appleton/Fox Valley region during the school year
• Assist with seasonal 5K (May & Nov.) day-of logistics, including vendor/sponsor support, registration booth, merchandise, and refreshments

Qualifications and Qualities

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent combination of education and relevant experience
• Prior experience in office administration, nonprofit operations, development/donor relations, or a related field
• Familiarity with donor management/CRM systems (e.g., Pinwheel) a plus
• Experience with Canva, Facebook business pages, and email marketing platforms (e.g., Constant Contact, Mailchimp)
• Excellent organizational skills with the ability to manage multiple projects and deadlines
• Self-motivated and able to work independently with minimal supervision in a remote setting
• Comfortable using cloud-based tools and video conferencing to stay connected with a hybrid team
• High level of discretion when handling confidential donor and financial information
• Valid driver's license and reliable transportation for occasional local travel to program sites and events
• Ability to occasionally lift and transport program supplies (up to 40 lbs)
• Passion for the organization's mission and youth-serving programs

Our ideal candidate demonstrates the following qualities:

• Ability to adapt to unforeseen challenges
• Organized and loves taking care of the details
• Passion for collaboration and bringing people together
• Quality customer service
• Live the Girls on the Run mission and values

Other Information

Work Environment & Schedule

• 24 hours/week across three 8-hour days; One of the days being Tuesday for staff meetings and select the remaining two days in coordination with the Executive Director upon hire
• Hybrid role: most work is performed remotely, with staff team meetings on Tuesdays in person 1-2 times per month at the Green Bay office
• Occasional travel required for program-site deliveries in Appleton/Fox Valley region during the school year and personal attendance at 1–2 community expos per year
• Flexible hours required to support 2-4 events each year, which may fall on weekends or outside standard weekday hours (GOTR 5K events are on a Saturday morning in May and November)
• Workload and hours are reallocated during the weeks leading up to the spring and fall 5Ks; other duties are deprioritized to make room for event support, within the 24-hour work week
• Requires a reliable home setup (internet access, quiet workspace) to support remote work

To support your success, you can expect:

• A staff team that is passionate about working together to fulfill the mission and have fun along the way
• Respect for work-life balance. You will work hard, but we respect your need to recharge.
• Strong support from Girls on the Run International providing networking, training and resources
• 40 hours of PTO and 7 paid holidays each fiscal year (July 1 to June 30)
• Mileage reimbursement at current IRS rate

Girls on the Run of Northeast Wisconsin is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.