Finance and Operations Administrator

Asian Cultural Council; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health, dental and vision plans

Outstanding retirement plan

Job summary

Asian Cultural Council in New York (ACC) is seeking a Finance and Operations Administrator to support accounting, budgeting, reporting, and operations. The role collaborates across teams to maintain strong internal controls and financial integrity.

Reporting to the Director of Finance and Operations, you will work with IT, facilities, HR, and program staff to optimize processes, manage vendor relations, and coordinate financial systems administration.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• 3-5 years of relevant experience in accounting, finance and operations.
• Knowledge of general accounting principles, financial reporting, and budget monitoring.
• Experience with accounting software (preferably NetSuite) and Excel.

Responsibilities

• Assist with monthly closing, general accounting, accounts receivable/payable, grants and contributions, bank transfers, cash flow and journal entries.
• Prepare and maintain financial reports and records; support budgeting and variance analysis.
• Coordinate with auditees and assist with annual audit preparations and reporting.
• Oversee vendor management, facilities coordination, asset administration, and onboarding training.

Skills

Financial acumen

Analytical skills

Interpersonal skills

Multitasking

Team collaboration

Education

Bachelor's degree in Accounting, Finance, Business Administration

Tools

NetSuite

Excel

Microsoft Office

Job description

Headquartered in New York City, the Asian Cultural Council (ACC) is a leading nonprofit organization working to foster cultural exchange between Asia and the U.S. to advance international dialogue, mutual understanding, and respect. Individual fellowships and organizational grants are awarded to support research, study, and creative work by leaders practicing 16 disciplines in the arts and humanities in the U.S. and 25 countries and regions in Asia. ACC has awarded more than $100 million in grants and has supported nearly 6,000 exchanges.

As a grantmaking and grant-seeking organization, ACC raises funds from individuals, foundations, and corporate donors.

ACC has a current annual operating budget of approximately $4.5 million. Revenue sources include charitable contributions, special events, a biennial gala, and investment returns. The organization has an endowment with a current market value of approximately $53 million. ACC staff in New York work closely with four affiliate offices in Hong Kong, Taipei, Tokyo, and Manila.

All ACC staff currently work in a hybrid environment (a minimum of three days in-office). Additional days in the office are as required or requested. This schedule may be adapted at management’s discretion.

Position Summary

The Finance and Operations Administrator is a central role that supports the organization's financial integrity, operational excellence, and administrative effectiveness. Responsible for assisting with accounting and financial operations, budgeting, reporting, audit preparation, and financial systems administration, the role helps ensure accurate financial management and strong internal controls across the organization. The position also oversees a range of office operations and technology support functions, including vendor management, facilities coordination, asset administration, and employee onboarding training. Reporting to the Director

of Finance and Operations, the Finance and Operations Administrator works collaboratively across teams to strengthen organizational processes, enhance operational efficiency, and support informed decision-making.

Position Role and Responsibilities

Fiscal Management

• Assist with monthly closing processes and general fiscal operations, including general accounting, accounts receivable/payable, grants and contributions, bank transfers/wires, cash flow management, tax filing/reporting, journal entries, financial reports/records, and general ledger accounts reconciliations
• Reconcile expense reports submitted by teams on a monthly basis for proper substantiation, accuracy, and validation
• Administer corporate credit card program by monitoring card usage in accordance with policy and assisting cardholders with addressing card issues
• Prepare annual end-of-year billing reconciliation for ACC’s affiliate offices
• Maintain the accounting systems infrastructure and conduct finance onboarding for new staff
• Maintain financial reports, records, fiscal policies, and procedure manuals with a degree of high standard to strengthen internal control
• Support with the annual budgeting process and financial performance monitoring (Budget vs Actuals) and projections
• Support annual audit by coordinating with other team members to secure necessary documentation and information
• Assist with the preparation of Board and Committee financial reports and record minutes for Audit and Finance & Investment Committee meetings

Operations and Technology Support

• Manage the procurement protocol and order general office supplies and equipment
• Asset and equipment management and assignment to staff
• Ensure all required business insurance policies, office services, and operational vendor agreements are maintained, renewed, and aligned with organizational needs
• Coordinate NYC office cleaning schedule and manage relations with facilities providers
• Liaise with building management on NYC office facilities issues and maintain door security codes
• Manage basic organizational IT support needs in coordination with external IT helpdesk
• Coordinate purchase and assignment of laptops and softwares for new hires with the external IT helpdesk
• Support on- /off-boarding in coordination with HR and welcome supplies to new hires
• Assist with the scheduling and coordination of team meetings and events

Position Qualifications

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• 3-5 years of relevant experience in accounting or finance and operations.
• Knowledge of general accounting principles, financial reporting, and budget monitoring.
• Experience with accounting software (preferably NetSuite) and Microsoft Office applications, especially Excel.

Attributes and Skills

• High degree of professional integrity and confidentiality in all aspects of the office's financial and operational activities.
• Strong interpersonal, analytical, and problem-solving skills, with a collegial and collaborative work style.
• Ability to manage multiple projects, remain flexible and detail-oriented, prioritize competing demands, and meet deadlines.

Expectations of all ACC Positions

• Commitment to Mission and Goals. Demonstrate understanding of and dedication to ACC’s mission of fostering international dialogue through cultural exchange; be mindful that program goals should drive work priorities and plans; value the work of ACC grantees and be a resource for grantees in Asia and the U.S.
• Prudent Use of Resources and Accountability. Be mindful of resource limitations and manage resources to effectively carry out ACC’s mission in a fiscally responsible manner, while striving to maximize the funds available for charitable activity; recognize the importance of development activities to the organization’s long-term sustainability and contribute to a culture of fundraising across all departments.
• Teamwork and Professionalism. Appreciate the value of diversity, inclusion, and equity in all work relationships; be willing to help as well as learn from co-workers in the U.S. and Asia, regardless of job title or seniority; work collaboratively with colleagues toward shared goals and objectives; be willing to perform tasks outside of one’s job description; embrace a positive and collaborative spirit that motivates and inspires others to work for the good of the organization.
• Adaptability. Seek out opportunities to improve the quality and impact of ACC’s work; remain open to new ideas and ways of working and innovations in the field; support diverse ways of thinking or doing and suggest new approaches in accordance with a dynamic organization that is faithful to its mission; be open to change and new ideas for improving outcomes.

Compensation and Application Process

The Asian Cultural Council is an equal opportunity employer and invites applications from candidates regardless of race, gender, national origin, sexual orientation, age, disability, or religion.

The salary range for this position is $65,000-$70,000 commensurate with qualifications and experience.

• Robust health, dental and vision plans
• Outstanding retirement plan