Finance and Compliance Manager

UltiPlay Parks & Playgrounds; New Orleans (LA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

UltiPlay Parks & Playgrounds is seeking a hands‑on Finance & Compliance Manager to lead day‑to‑day accounting, project billing, compliance, reporting, and cash management across three family‑owned businesses.

The ideal candidate will own work end‑to‑end, perform reconciliations, manage contractor payments, coordinate with project managers, and drive continuous finance improvements with a focus on construction‑based accounting.

Qualifications

• Requires hands-on accounting and strong project-based billing experience.
• Experience with construction or project accounting including progress billing and retainage.
• Ability to improve finance processes and internal controls across multiple entities.

Responsibilities

• Own full-cycle accounting across entities including GL, AP, AR, payroll coordination, reconciliations, and month‑end close.
• Manage project billing, progress billing, retainage tracking, collections, and payment status.
• Maintain weekly cash flow forecasts and assist with budgets and rolling forecasts.
• Coordinate with CPAs, tax providers, banks, and insurers for compliance and reporting.
• Develop SOPs, checklists, and repeatable processes to reduce manual work and improve accuracy.

Skills

Hands‑on accounting

Construction/project billing

Cash flow visibility

Compliance

Finance process improvement

Tools

Zoho Books

Textura/VendorPay

Excel

Payroll platforms

Online banking & ACH

Job description

Role Focus: Hands-on accounting, construction/project billing, cash flow visibility, compliance, and finance process improvement.

Entities Served: Pelican Playgrounds, UltiPlay Parks & Playgrounds,Swing Up Strategies

Work Arrangement: Remote, but ideally located in Louisiana or Mississippi

Travel: Occasional for team meetings, events, or trainings

Employment Type: Full-time, exempt

Position Summary

Pelican Playgrounds, UltiPlay Parks & Playgrounds, and Swing Up Strategies are seeking a hands-on Finance & Compliance Manager to lead day-to-day accounting, financial operations, project billing, compliance, reporting, cash management, and finance process improvement across our three family-owned businesses.

This role requires someone who is willing and able to directly own the work, not just oversee it. The right person will be hands-on with accounting, reconciliations, customer billing, contractor payment applications, commission calculations, sales tax compliance, insurance audit support, documentation, and process improvements.

A high priority for this role is construction or project accounting experience. The ideal candidate should understand the financial and administrative complexity of project-based work, including progress billing, retainage, lien waivers, customer/vendor portals, payment documentation, and coordination with project managers or sales teams.

The Finance & Compliance Manager will help build more reliable financial systems, improve reporting visibility, strengthen internal controls, and support ownership with better financial information for decision-making. As the businesses continue to grow, there may be an opportunity for this role to evolve into broader finance leadership, including oversight of additional finance or administrative support.

The responsibilities outlined below reflect the primary focus of the role, but they may not capture every need that comes up in a growing, family-owned business. Our culture is built around rolling up our sleeves, helping where needed, and working together toward our ultimate goals: ensuring our customers receive the best possible support and building joy across the communities we serve.

Key Responsibilities

Accounting and Financial Reporting

• Own full-cycle accounting across entities, including GL, AP, AR, payroll coordination, reconciliations, and month-end close.
• Prepare monthly, quarterly, and annual financial reports, including P&L, balance sheet, cash flow, and combined reporting for ownership.
• Close the books within 5–10 business days of month-end.
• Maintain accurate records, consistent accounting policies, and clear process documentation.

Project Billing and Accounts Receivable

• Manage customer billing, progress billing, payment applications, retainage tracking, collections follow-up, and payment status.
• Handle GC/customer billing requirements, including portals, lien waivers, schedules of values, insurance certificates, W-9s, notarized pay applications, tax exemptions, and related documentation.
• Coordinate with team members and customers to resolve billing or payment issues.

Cash Management and Forecasting

• Maintain weekly cash flow forecasts for each entity.
• Monitor AR, AP, cash balances, upcoming obligations, retainage, and payment application status.
• Support annual budgeting, rolling forecasts, and cash flow visibility.

Tax, Insurance, and Compliance

• Coordinate with CPAs, tax preparers, payroll providers, banks, insurance brokers, and other outside advisors.
• Manage sales and use tax compliance, payroll tax coordination, insurance audit support, vendor compliance, and lender reporting.
• Maintain organized records for tax, insurance, customer, vendor, and audit-related documentation.

Systems and Process Improvement

• Evaluate, recommend, and help implement accounting systems, reporting tools, and finance process improvements.
• Improve workflows for billing, AP, AR, purchase orders, customer exemptions, approvals, reporting, and documentation.
• Build SOPs, checklists, and repeatable processes to reduce manual work and improve accuracy.

Commissions and Compensation Support

• Calculate, document, reconcile, and report team member commissions and incentive compensation based on approved plans.
• Improve commission workflows to reduce manual calculations, improve accuracy, and create a clear audit trail.

Intercompany and Strategic Support

• Support intercompany accounting, shared cost allocations, related-party documentation, and CPA coordination.
• Provide financial analysis for ownership decisions, including budgeting, hiring, capital expenditures, pricing, profitability, and major contracts.

Software Skills

• Accounting software experience; Zoho Books preferred.
• Strong Excel skills for reconciliations, reporting, commission calculations, and data review.
• Experience with contractor/customer payment portals (i.e. Textura, VendorPay, or similar platforms.)
• Familiarity with payroll platforms, online banking, and ACH vendor payment systems.
• Ability to learn and improve workflows across software systems.
• If invited, complete online technical assessment.
• If invited, complete virtual interview via Zoom and/or in-person interview in New Orleans, Louisiana.