Finance and Administration Manager

Artistree Community Arts Center; South Pomfret (VT); On-site; USD 41,000 - 48,000; Part time

Job summary

Artistree Community Arts Center in South Pomfret, VT, seeks a Finance and Administration Manager to oversee budgets, payroll, and reporting for our nonprofit arts organization. This part-time role reports to the Executive Director and works ~20–25 hours per week with flexible scheduling.

You'll maintain QuickBooks, ensure regulatory compliance, manage HR duties, and prepare financial analyses for the Director and Board, while supporting Teago General Store operations in South Pomfret.

Qualifications

• 5+ years of finance, accounting, or administrative experience in a nonprofit setting.
• Bachelor’s degree in Finance or Accounting; advanced degree or certification is a plus.
• Mastery of QuickBooks Desktop/Online and Excel required.
• Strong communication and cross-organizational collaboration skills.
• Excellent organizational skills and attention to deadlines.
• Reliable and trustworthy with confidential information.

Responsibilities

• Develop and maintain organizational and program budgets with department leaders.
• Track expenses for all aspects of the organization.
• Payment of vendors and contractors; invoicing for partners and sponsors.
• Maintain QuickBooks, including A/P, A/R, reconciliations.
• Handle payroll taxes and regulatory compliance filings.
• Prepare and present financial reports to ED and Board: budget-to-actual, balance sheets, cash flow.
• Handle sales tax and MRT filings for Teago General Store.
• Process payroll (biweekly for Artistree; weekly seasonal, and weekly for Teago).
• Track employee/contractor paperwork; maintain contracts.
• Maintain Workers’ Comp, Disability, and State Unemployment Insurance.
• Benefits administration including health coverage and retirement plan.
• Support hiring/recruiting as required.

Skills

Finance experience

Nonprofit experience

Communication skills

Organizational skills

Attention to detail

Education

Bachelor's degree in Finance or Accounting

Advanced degree or certification a plus

Tools

QuickBooks Desktop/Online

Excel

Job description

Artistree, a nonprofit community arts center based in South Pomfret, VT, is seeking a Finance and Administration Manager to join our team. This position will play a key role in maintaining robust financial controls for a diverse, dynamic arts organization, ensuring visibility, transparency, and accountability of financial outcomes for Artistree leadership, including the Executive Director and Artistree’s Board of Directors.

The Finance and Administration Manager role is a part-time position at our South Pomfret, VT campus, reporting to our Executive Director. The role will be approximately 20-25 hours per week; schedule will be flexible, primarily Monday through Friday during business hours, with occasional weekend and evening activities as required. The pay range for this position will be $30.00 to $35.00 per hour, based on experience.

The position would also support the operations of the Teago General Store, also located in South Pomfret.

POSITION RESPONSIBILITIES

Finance:

• Develop and maintain the organizational budget as well as multiple program budgets, coordinating with department leaders across the organization
• Track expenses for all aspects of the organization
• Payment of vendors and contractors
• Invoicing for program partners and sponsors
• Maintain Quickbooks, including but not limited to A/P, A/R, bank deposits, petty cash tracking, bill payment, bank and credit card monthly reconciliations
• Handle monthly and quarterly payroll tax returns and other compliance filings; ensure compliance with all relevant federal and state laws and regulations
• Prepare and present financial reports and analysis to the Executive Director and the Board of Directors, including but not limited to: budget to actual reports, program expense reports, balance sheets, and cash flow statements
• Handle sales tax and MRT filings for Teago General Store

Administration/Human Resources:

• Process payroll on a recurring basis (biweekly for Artistree, with weekly seasonal payroll; weekly for Teago General Store), including tracking vacation and sick days
• Track all employee and contractor paperwork; maintain contracts for outside instructors and other contractors
• Maintain Workers’ Comp, Disability, and State Unemployment Insurance policies and claims
• Benefits administration, including managing Artistree’s health insurance coverage and retirement plan
• Support for hiring/recruiting as required

Qualifications

• 5+ years of relevant finance, accounting, and/or administrative experience, preferably with experience in a non-profit setting
• Bachelor’s degree in Finance or Accounting; advanced degree or certification a plus
• Mastery of Quickbooks Desktop/Online and Excel
• Strong communication skills and experience working with staff across an organization
• Excellent organizational skills, attention to detail, ability to prioritize and meet deadlines
• Reliable and trustworthy

About Artistree Community Arts Center:

Artistree Community Arts Center is a nonprofit organization that provides opportunities for joyful, meaningful, and satisfying experiences of the visual arts, movement, theater and music through our year-round classes, workshops, performances, gallery exhibits and events. Situated in South Pomfret, Vermont, Artistree connects children and adults in this region to accessible programs, events, gallery exhibitions, concerts and theater performances in order to develop creativity and build community connections. Please visit our website at artistreevt.org to learn more.

Artistree is an equal opportunity employer.