Finance Manager

McMillen; Fort Wayne (IN); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

403b

Paid time off

Parental leave

Job summary

McMillen is seeking a Finance Manager in Fort Wayne, IN to oversee all financial and HR records. This full‑time, 40‑hour per week role reports to the Executive Director and may require occasional evening hours.

You will manage day‑to‑day accounting, prepare financial statements, and support budgeting, internal controls, and audits. Experience in nonprofit finance and proficiency with QuickBooks and Excel are essential.

Qualifications

• Bachelor’s degree in accounting, finance, or equivalent experience.
• Experience in financial operations within a nonprofit organization preferred.
• Knowledge of budgeting, internal controls, and basic investment tracking.
• Strong verbal and written communication skills.
• Proficiency in QuickBooks and Microsoft Excel and Word.
• Valid driver’s license required.

Responsibilities

• Maintain accurate and complete financial records and systems for the organization
• Manage all day‑to‑day accounting functions including accounts payable, accounts receivable, payroll coordination, cash management, inventory tracking, and bank reconciliations
• Prepare monthly and annual financial statements and reports for the Executive Director, Treasurer, Finance Committee, and Board of Directors
• Prepare the annual operating budget with the Executive Director and monitor financial performance throughout the year
• Maintain asset and investment records and ensure appropriate internal controls are followed
• Prepare schedules, reports, and documentation for the annual audit, Form 990, and required 1099 filings
• Work collaboratively with the Director of Development & Marketing to reconcile financial records with donor data
• Maintain employee personnel records and coordinate payroll and benefits reporting with third‑party providers
• Attend Board of Directors and Finance Committee meetings and support the work of the Finance Committee in partnership with the Board Treasurer
• Perform special projects and other duties as assigned by the Executive Director

Skills

Verbal communication

Written communication

Budgeting

Internal controls

Investment tracking

Education

Bachelor’s degree in accounting, finance, or equivalent experience

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Job description

Benefits:

• 403b
• Paid time off
• Parental leave

The Finance Manager is accountable for managing and maintaining all financial and human resource records for the organization. The Finance Manager works closely with the Executive Director and Treasurer of the Board of Directors to ensure proper accounting controls and financial practices are maintained. This is a full‑time, 40‑hour per week, 12‑month salaried position reporting directly to the Executive Director and may require occasional evening hours.

Specific Areas of Responsibility Include:

• Maintain accurate and complete financial records and systems for the organization
• Manage all day‑to‑day accounting functions including accounts payable, accounts receivable, payroll coordination, cash management, inventory tracking, and bank reconciliations
• Prepare monthly and annual financial statements and reports for the Executive Director, Treasurer, Finance Committee, and Board of Directors
• Prepare the annual operating budget with the Executive Director and monitor financial performance throughout the year
• Maintain asset and investment records and ensure appropriate internal controls are followed
• Prepare schedules, reports, and documentation for the annual audit, Form 990, and required 1099 filings
• Work collaboratively with the Director of Development & Marketing to reconcile financial records with donor data
• Maintain employee personnel records and coordinate payroll and benefits reporting with third‑party providers
• Attend Board of Directors and Finance Committee meetings and support the work of the Finance Committee in partnership with the Board Treasurer
• Perform special projects and other duties as assigned by the Executive Director

Overall Accountabilities:

• Support and promote the organization’s strategic and operational goals
• Foster collaboration, communication, and efficiency among staff and volunteers
• Demonstrate strong organizational, time‑management, and problem‑solving skills
• Maintain strict confidentiality when handling sensitive information
• Support fund development efforts as appropriate and engage in ongoing professional development

Qualifications:

• Bachelor’s degree in accounting, finance, or equivalent experience
• Experience in financial operations within a nonprofit organization preferred
• Knowledge of budgeting, internal controls, and basic investment tracking
• Strong verbal and written communication skills
• Proficiency in QuickBooks and Microsoft Excel and Word
• Valid driver’s license required